Patient Screening & Enrollment Research Coordinator

Cardiovascular Associates of America - CVAUSA; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Cardiovascular Associates of America - CVAUSA is seeking a Research Coordinator focused on patient screening and enrollment in a remote role within the United States. The role blends clinical judgment with operational precision to interpret protocols, review medical records, and engage patients to drive enrollment.

The ideal candidate will have a clinical research background, strong communication skills, and experience with EMR systems and CTMS tools, enabling effective outreach and accurate

Qualifications

• Clinical background or experience in clinical research.
• Ability to read and interpret clinical trial protocols and medical records.
• Proficiency with EMR systems and navigating complex patient data.
• Experience with CTMS or research tracking tools.
• Strong communication and outbound outreach skills.

Responsibilities

• Screening & eligibility assessment per protocols and medical records.
• Use EMR/chart reviews to identify eligible participants.
• Enter and track screening/enrollment data in CTMS or tracking systems.
• Schedule visits and coordinate with clinic workflow.
• Track enrollment progress and escalate barriers to enrollment.
• Engage patients via outbound calls and follow-ups.

Skills

Communication skills

Clinical research experience

Outbound patient outreach

Time management

Documentation accuracy

Tools

CTMS

REALTIME-CTMS

EMR systems

Job description

Patient Screening & Enrollment Research Coordinator

Patient Screening & Enrollment

Location

Remote

Organization

Clinical Research Program (Cardiovascular focus) Great research starts with the right patients—and the clinical insight to identify them. We’re seeking a Research Coordinator – Patient Screening & Enrollment who brings both clinical judgment and operational precision to the front end of the clinical trial lifecycle. This role is ideal for someone who can interpret protocols, navigate medical records with confidence, and engage patients thoughtfully—even when that means initiating outreach. If you’re comfortable combining clinical knowledge, technology, and patient communication to drive enrollment success, this role was built for you.

What You’ll Do:

• Clinical Screening & Eligibility Assessment
  • Review clinical trial protocols and apply inclusion/exclusion criteria accurately.
  • Conduct detailed medical record reviews to assess patient eligibility.
  • Collaborate with PIs and sub-investigators to confirm eligibility determinations.
  • Maintain precise documentation of screening decisions and eligibility status.
• Technology & EMR-Based Identification
  • Use the electronic medical record (EMR) to identify potential study participants through chart review, reports, and registries.
  • Develop and maintain screening and recruitment lists aligned with protocol criteria.
  • Enter and track screening and enrollment activity in CTMS or other tracking systems.
• Patient Outreach & Engagement
  • Conduct direct patient outreach, including phone calls and follow-up communications, to introduce research opportunities.
  • Confidently and professionally cold-call patients identified through EMR screening, using approved scripts and patient-centered communication.
  • Educate patients about study participation, next steps, and scheduling expectations.

Job Description:

• Schedule screening visits, study visits, and follow-up appointments in coordination with clinic workflows.
• Ensure visit schedules align with protocol requirements and investigator availability.
• Enrollment Tracking & PI Communication
  • Track enrollment progress against sponsor targets and timelines.
  • Identify and escalated barriers to enrollment and collaborate on solutions.

What We’re Looking For:

• Clinical background or experience (e.g., RN, LPN, MA, CRC, or equivalent clinical research experience).
• Demonstrated ability to read and interpret clinical trial protocols and medical records.
• Strong proficiency with EMR systems and comfort navigating complex patient data.
• Excellent communication skills, including comfort with outbound patient calls and cold outreach.
• Strong organizational and time-management skills with attention to detail.
• Experience with CTMS or research tracking tools (REALTIME-CTMS a plus).
• A proactive, patient-focused professional who takes ownership of enrollment outcomes.

Ideal Experience

• Prior experience in patient screening, recruitment, or enrollment for clinical trials.
• Cardiovascular or specialty clinic experience.
• Experience working in a fast-paced clinical environment with multiple protocols.
• Comfort balancing clinical judgment with enrollment goals and sponsor expectations.

Why This Role Matters:

Enrollment is the engine of clinical research. In this role, your clinical expertise, technical skill, and patient engagement directly determine whether studies succeed—and whether patients gain access to innovative therapies.