Patient Logistics Access Specialist - Part Time

MercyOne; Davenport (IA); On-site; USD 25,000 - 33,000; Part time

Job summary

MercyOne Health Ministries is seeking a Patient Logistics Access Specialist to serve as the first contact for transfer and admission requests, initiating transfer workflows with accurate demographics and referral details. This non-clinical role supports EMTALA-sensitive documentation and coordinates with facilities, EMS, and transport teams to ensure timely patient movement.

The position is part-time with rotating shifts (0700–1900).

Qualifications

• Health care experience required.
• High school diploma or GED required.
• Associate’s Degree or equal experience preferred.
• Must be comfortable operating in a collaborative, shared leadership environment.
• Must possess a personal presence that is honest, caring, and capable of inspiring others.

Responsibilities

• Knows, understands, and demonstrates the Trinity Health Mission, Vision, and Values in behavior and decisions.
• Serves as the first point of contact for incoming transfer, admission, and consultation requests, ensuring calls are answered promptly and routed correctly.
• Collects and verifies accurate demographic, referral, and operational information to initiate the transfer workflow.
• Manages multi-line phone activity, prioritizing calls and minimizing delays for safe patient transitions.
• Documents all call details in electronic health records and transfer management systems with accuracy.
• Routes calls to the appropriate clinician or operational team member based on protocols.
• Supports EMTALA-specific processes by ensuring complete intake documentation and escalating red flags.
• Coordinates non-clinical transport logistics and communicates status changes.

Skills

Health care experience

Education

High school diploma or GED

Associate’s Degree or equal experience preferred

Job description

Employment Type: Part time

Shift: Rotating Shift

Position Purpose

The Patient Logistics Access Specialist serves as the first point of contact for all incoming transfer and admission requests to MercyOne Health Ministries. This role is responsible for initiating the transfer workflow by capturing accurate patient demographics, referral details, presenting concerns, and key operational information needed to support timely clinical review. As the central communications entry point, the Access Specialist ensures calls are efficiently routed to the appropriate Patient Logistics Clinician, RN, or operational partner while maintaining a high level of customer service and professionalism.

Working within established protocols, regulatory requirements, and documentation standards, the Access Specialist manages multi-line call activity, supports real-time capacity navigation, and assists with coordination between referring facilities, receiving units, transport teams, and internal stakeholders. Although non‑clinical, this role is essential to maintaining EMTALA‑sensitive documentation accuracy, minimizing delays in patient movement, and supporting the safe and efficient flow of information across the health system.

Through strong communication, exceptional attention to detail, and reliable execution of administrative and operational tasks, the Patient Logistics Access Specialist directly contributes to patient safety, system throughput, resource stewardship, and the overall performance of the MercyOne Patient Logistics Center.

What you will do:

• Knows, understands, incorporates, anddemonstratesthe Trinity Health Mission, Vision, and Values in behaviors, practices, and decisions.

• Serves as the first point of contact for all incoming transfer, admission, and consultation requests, ensuring calls are answered promptly and routed correctly.

• Collects and verifies accurate demographic, referral, and operational information from sending facilities, EMS agencies, and providers to initiate the transfer workflow.

• Manages multi-line phone activity efficiently, prioritizing calls and minimizing delays to support safe and timely patient transitions.

• Documents all call details and required information in electronic health records and transfer management systems with accuracy, completeness, and regulatory awareness.

• Routes calls and essential information to the appropriate Patient Logistics Clinician (Paramedic/EMT), RN, Charge RN, or operational team member based on established protocols.

• Supports EMTALA‑sensitive processes by ensuring complete and timely intake documentation and escalating immediately when red flags or special circumstances arise.

• Coordinates non-clinical aspects of transport logistics, including contacting EMS agencies, confirming availability, monitoring ETA updates, and communicating status changes.

Hours/Schedule:

• Part time - 0700-1900 with rotating shifts.

Minimum Qualifications:

• Health care experience required.

• High school diploma or GED required.

• Associate’s Degree or equal experience preferred.

• Must be comfortable operating in a collaborative, shared leadership environment.

• Mustpossessa personal presence that is characterized by a sense of honesty, integrity, and caring with the ability to inspire and motivate others to promote the philosophy, mission, vision, goals, and values of Trinity Healthand MercyOne.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.