Patient Coordinator

Oral Surgery Partners; Warrenton, Northern (VA, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Northern Virginia Oral Surgery is seeking a Patient Coordinator to ensure smooth patient flow and coordinate administrative tasks within the practice in Warrenton, VA. This role involves direct patient interaction, appointment scheduling, and collaboration with clinical staff to maintain high quality care and service.

The position requires healthcare setting experience, proficiency with EHR systems, and strong organizational and communication skills to deliver excellent patient experiences in a

Qualifications

• Strong organizational and multitasking abilities required.
• Excellent interpersonal and communication skills for patient-facing work.
• Detail-oriented, thorough, and able to work under pressure in a fast-paced setting.

Responsibilities

• Greet and assist patients on arrival and during check-in/out.
• Schedule and confirm appointments, manage cancellations and rescheduling.
• Verify insurance information and manage prior authorizations.
• Handle billing, collect co-pays and outstanding balances, and prepare forms.
• Serve as liaison between patients, providers, and staff; ensure clear communication of care plans.
• Maintain patient records in the EHR system and coordinate referrals/tests.
• Maintain HIPAA compliance and protect patient confidentiality.

Skills

Organizational skills

Interpersonal/communication

Detail-oriented

Team player

Ability to work under pressure

Education

High school diploma or equivalent

Tools

EHR systems

Job description

Title: Patient Coordinator
Practice: Northern Virginia Oral Surgery
Location: Warrenton, VA
Hours:

Position Purpose:

The Patient Coordinator is a key member of our healthcare team, responsible for ensuring smooth and efficient patient flow and coordination within our practice. This role involves direct patient interaction, administrative support, and collaboration with clinical staff to deliver excellent patient care and service.

Essential Functions

Patient Interaction and Support:

• Greet and welcome patients upon arrival.
• Assist patients with check-in and check-out processes.
• Provide information on clinic policies, procedures, and services.
• Answer patient phone calls and address inquiries promptly and professionally.
• Schedule and confirm patient appointments, ensuring optimal appointment utilization.
• Monitor schedules for patient cancellations and follow-up with patients that need to reschedule.

Administrative Duties:

• Maintain and update patient records in the electronic health record (EHR) system.
• Coordinate referrals, diagnostic tests, and follow-up appointments.
• Verify patient insurance information and manage prior authorization processes.
• Handle billing and payment processes, including collection of co-pays and outstanding balances.
• Prepare and manage patient forms and documentation.
• Other duties as assigned by the practice administrator.

Communication and Coordination:

• Serve as a liaison between patients, healthcare providers, and other staff members.
• Communicate effectively with clinical staff to ensure patient needs are met.
• Facilitate communication regarding patient care plans and instructions.

Customer Service:

• Always maintain a high standard of customer service and professionalism.
• Address patient complaints and elevate issues to management when necessary.
• Strive to create a positive and supportive environment for patients and their families.

Compliance and Confidentiality:

• Adhere to all healthcare regulations and privacy laws, including HIPAA.
• Ensure patient confidentiality and security of sensitive information.
• Follow clinic policies and procedures to maintain compliance with healthcare standards.

Qualifications

Education:

• High school diploma or equivalency, required.

Experience:

• Previous experience in a healthcare setting, particularly in patient coordination or administrative roles, is highly desirable.
• Proficiency in using electronic health record (EHR) systems and other office software.
• Knowledge of relevant regulations and compliance requirements in healthcare.

Performance Requirements:

• Strong organizational skills and the ability to manage multiple tasks concurrently.
• Excellent interpersonal and communication skills, with a patient-centered approach.
• Detail-oriented and thorough in task execution.
• Ability to work well under pressure in a fast-paced environment.
• Team player with excellent collaboration skills.

DISCLAIMER

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. OPS's management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.