Patient Coordinator

ivyhealth; Livingston (NJ); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

401(k) with company match

PTO accrual

6 holidays

Online education platform

Employee Assistance Program

Discount program

Complementary therapy services

Paid parental leave

Job summary

Ivy Health is seeking a Patient Coordinator in Livingston, NJ to join a dedicated team delivering exceptional, patient-centered care across physical, occupational, speech, and ABA therapies. You will welcome patients, manage scheduling, registrations, and records, and collaborate with clinicians to keep operations running smoothly.

This full-time role emphasizes teamwork, professional development, and a welcoming clinic culture. Prior healthcare admin experience is preferred.

Qualifications

• 2+ years of admin experience in a healthcare setting.
• Proficient with Excel, Word and Outlook.
• Strong time management and the ability to multi-task in a fast-paced clinic.
• Self-motivated with drive to exceed patient expectations.
• Adaptable, positive and able to adjust to fluctuating workloads.
• Commitment to learning and professional growth.
• Focus on delivering high-quality patient care.

Responsibilities

• Serve as first point of contact for patients and families.
• Support front office operations: patient registration and scheduling.
• Maintain accurate patient records and appointment management.
• Provide excellent customer service to patients and the clinic team.

Skills

Admin experience

Healthcare setting

Time management

Multi-tasking

Self-motivated

Eagerness to learn

Patient outcomes

Tools

Microsoft Office

Job description

Patient Coordinator - Full-Time Livingston, NJ

Compensation Range: $17.00 – $24.00 per hour

Position Summary: Join Ivy Health’s dedicated team where you are not just an employee but a valued teammate! Together, we provide world-class care in physical therapy, occupational therapy, speech therapy, and applied behavior analysis (ABA) services. Our culture promotes authenticity, inclusion, growth, community, and a passion for exceptional care for every patient.

Job Description

The Patient Coordinator serves as the first point of contact for patients and plays a critical role in delivering a welcoming, organized, and efficient clinic experience. This role supports front office operations such as patient registration, patient scheduling and other administrative tasks to ensure seamless coordination between patients and the clinical team. The Patient Coordinator supports clinic workflows by maintaining accurate patient records, appointment management, and providing excellent customer service to patients and families.

Why Choose Ivy Health?

Healthcare is changing quickly, and we continue to invest in the people, clinical expertise, and support that make excellent care possible. Across Ivy Rehab Physical Therapy, Ivy Pediatric Therapy, and our trusted local partner brands, orthopedic and pediatric teammates are connected by one shared purpose: helping patients and families make meaningful progress.

Exceptional workplace: Recognized by Gallup as an Exceptional Workplace, honoring highly engaged workplace cultures around the world.

Exceeding expectations: Deliver best-in-class care and help patients achieve exceptional outcomes.

• Employee Assistance Program
• Discount program
• Complementary therapy services
• 401(k) with company match
• PTO accrual
• 6 holidays
• Access to online education platform for learning and development

Paid parental leave (after 26 weeks of employment)

Exceptional partnerships: Collaborate with leaders like Hospital for Special Surgery (HSS) and educational partners for continuous learning.

Empowering values: Live by values that prioritize teamwork, growth, serving others, and creating meaningful progress for patients and families.

Position Qualifications

• 2+ years of administrative experience in a healthcare setting is preferred.
• Proficiency in Microsoft Office applications such as Excel, Word, and Outlook.
• Great time management and ability to multi-task in a fast-paced environment.
• Self-motivated with a drive to exceed patient expectations.
• Adaptability and positive attitude with fluctuating workloads.
• Self-motivated with the eagerness to learn and grow.
• Dedication to exceptional patient outcomes and quality of care.

We are an equal opportunity employer, committed to diversity and inclusion in all aspects of the recruiting and employment process.

Actual salaries depend on a variety of factors, including experience, specialty, education, and organizational need. Any listed salary range or contractual rate does not include bonuses/incentive, differential pay, or other forms of compensation or benefits.

ivyhealth.com

Welcome to Ivy Health Join us on our mission to inspire & enable people to live life to the fullest! Ivy Health is a growing team of orthopedic and pediatric outpatient physical, occupational, speech, and ABA therapy clinics with over 500 locations throughout the Northeast, Mid-Atlantic, Midwest, and Southeast. Through a shared commitment to clinical excellence, we work as a unified team to serve each person to the best of our ability. Combining our clinical objectives and company culture, you can see why Ivy is committed to providing endless opportunities to every teammate through professional development tracks, continuing education, leadership development, residency cohorts, mentorship programs, and many other resources.