Patient Concierge - Receptionist

Prelude Fertility, Inc.; Tampa (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Fertility benefits

Paid parental leave

PTO & holidays

401(k) match

HSA

Employee referral program

Education reimbursement

Calm app subscription

EAP for work-life support

Pet insurance

Job summary

The Reproductive Medicine Group in Tampa, FL is seeking a Medical Receptionist/Patient Concierge to manage front-office tasks and patient interactions. You will welcome patients, schedule visits, answer calls, and assist with billing and EMR updates in a full-time role.

Ideal candidates have a high school diploma or GED, 1 year of medical receptionist experience, and knowledge of HIPAA. We offer comprehensive health coverage, fertility benefits, paid time off, and growth opportunities.

Qualifications

• High school diploma or GED required; associate or bachelor’s preferred.
• One year medical receptionist experience is highly preferred.
• Proficiency with electronic medical records and HIPAA compliance.

Responsibilities

• Welcome patients professionally and create a supportive experience.
• Schedule, confirm, and coordinate appointments and follow-ups.
• Answer calls, respond to inquiries, and route messages to clinical staff.
• Register patients, update EMR, verify insurance, and document accurately.
• Collect copays, process payments, and assist with basic billing questions.
• Maintain HIPAA compliance and confidentiality in front-office ops.
• Provide administrative support and coordinate with clinical staff.

Skills

Customer service

HIPAA knowledge

Multitasking

EMR proficiency

Telephone etiquette

Education

High school diploma or GED

Associate's or Bachelor's preferred

Tools

EMR software

Billing software basics

Job description

The Reproductive Medicine Group | 733A
5245 E Fletcher Ave
Suite 1
Tampa, FL 33617, USA

Description

We are seeking to fill our Medical Receptionist/Patient Concierge position with an experienced individual who is a master at multi-tasking and loves to help make patients feel welcome upon arrival. The primary responsibilities will be scheduling, answering phones, and other duties such as patient online inquiries. This is a full-time position.

Hours: Monday - Friday 8:30 a.m. - 5:15 p.m. with weekend rotation coverage and travel to satellite offices as needed.

Responsibilities include:

• Welcome patients with compassion and professionalism, creating a supportive and positive experience.
• Schedule, confirm, and coordinate appointments, procedures, and follow-up visits.
• Answer incoming calls, respond to patient inquiries, and route messages to the appropriate clinical team.
• Register patients, update electronic medical records (EMR), verify insurance information, and maintain accurate documentation.
• Collect copayments, process payments, and assist patients with basic billing and insurance questions.
• Maintain patient confidentiality and ensure compliance with HIPAA and clinic policies.
• Provide administrative support by preparing medical records, coordinating communication with clinical staff, and assisting with daily front office operations.

Skills & Requirements

• High school diploma or GED required - Associate's or Bachelor's preferred
• One year of medical receptionist experience is highly preferred
• Proficiency in keyboarding skills and experience with electronic medical records
• Must be knowledgeable of HIPAA requirements

Why You'll Love Working Here – Our Amazing Benefits:

Comprehensive Health Coverage: Medical, dental, and vision plans for our full-time employees, along with complimentary basic life insurance, Employee Assistance Program, and long-term disability insurance. FREE employee only healthcare coverage option is also available .

Family Building Support: Take advantage of our comprehensive fertility benefits, adoption assistance, and surrogacy support to help grow your family.

Paid Parental Leave: Generous maternity, paternity, and partner leave so you can focus on what matters most.

Plenty of Paid Time Off: Start with 18 days of PTO annually and enjoy 11 paid holidays, including one floating holiday to use as you choose!

Retirement Ready: Invest in your future with our 401(k) plan, featuring a competitive company match and full vesting after just 2 years.

Lifestyle Spending Account: Access a company-funded account to reimburse expenses that boost your physical, financial, and emotional well-being.

Health Savings Account (HSA): If eligible, enjoy regular employer contributions to your HSA with every paycheck.

Rewards for Connections: Earn extra money with our Employee Referral Program—your network is invaluable!

Growth Opportunities: We support your career with continuing education reimbursement and dedicated time off for professional development.

Premium Calm Health Subscription: Enjoy a free premium Calm Health app subscription to support your mental wellness.

Emotional & Work-Life Support: Through our Employee Assistance Program (EAP) with SupportLinc, you'll have access to emotional well-being and work-life resources whenever you need them.

Extra Peace of Mind: Explore additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance, to suit your needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.