Patient Access Specialist

Prelude Fertility, Inc.; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health coverage

Fertility benefits

Parental leave

PTO: 18 days + 11 holidays

401(k) with company match

HSA employer contributions

Employee referral program

Education reimbursement

Calm Health subscription

EAP

Job summary

Inception Fertility in Houston is seeking a Patient Access Specialist to ensure proactive communication with prospective and existing patients via phone and email. You will handle new inquiries, obtain registrations, and report weekly metrics to support patient experience.

The role begins on-site with potential to transition to a hybrid environment after a successful 90-day period, with partial remote work opportunities. Strong HIPAA knowledge and Spanish language skills are highly valued.

Qualifications

• High School Diploma is required.
• 1–2 years of patient contact or scheduling experience.
• Bilingual Spanish is strongly preferred.
• Knowledge of HIPAA compliance and requirements.
• Ability to use Microsoft tools and EMR platforms effectively.
• Strong organizational and time management skills.

Responsibilities

• Answer inbound inquiries from prospective and existing patients via phone, email, or chat.
• Obtain patient registrations and schedule appointments.
• Route registration forms to the appropriate location/contact.
• Maintain monthly log for new patient referrals.
• Mail new patient packets upon request.
• Assist supervisor as needed.
• Other duties as assigned.

Skills

Bilingual (Spanish)

Patient scheduling

HIPAA compliance

Computer literacy (Microsoft, EMR)

Organizational skills

Time management

Customer service

Education

High School Diploma

Tools

Microsoft Office

EMR software

Job description

Inception Fertility - Houston | 104B
4828 Loop Central Drive
Suite 900
Houston, TX 77081, USA

Description

Our Patient Access Specialist will ensure positive and proactive communications with prospective and existing patients via inbound and outbound telephone calls and email. The communication should be aligned and with the focus on providing the best possible patient experience at all times. This position handles all new patient inquiries, obtains patient registration, and reports weekly and monthly data (inquiries and registrations) as requested.

• Timely answering of all telephone inquiries from potential new patients.
• Delivers superior patient service on all inbound and outbound calls/contacts, emails, and/or chat sessions.
• Instructs patients desiring new patient appointments to complete required registration forms (either by internet, email, fax, or mail).
• Routes registration forms to appropriate contact at each location and/or business office representative.
• Maintains monthly log for new patient referral spreadsheet.
• Mails new patient packet to potential new patients when requested.
• Assists supervisor as needed.
• Other duties as assigned.

Education and/or Experience:

• High School Diploma required
• Bilingual (Spanish) strongly preferred
• 1–2 years patient contact/scheduling experience
• Demonstrated knowledge of HIPAA compliance and requirements
• Ability to exhibit computer proficiency in Microsoft and EMR platforms and programs
• Superior organizational and time management skills

Work Schedule:This position begins as a fully on-site role. Team members who demonstrate strong performance and reliabilityduring their first 90 days will be eligible to transition to a hybrid work schedule, with the opportunity to work remotely on a part-time basis.

Why You’ll Love Working Here – Our Amazing Benefits:

Comprehensive Health Coverage:Medical, dental, and vision plans for our full-time employees, along with complimentary basic life insurance, Employee Assistance Program, and long-term disability insurance. FREE or low-cost employee-only healthcare coverage option is also available.

Family Building Support:Take advantage of our comprehensive fertility benefits, adoption assistance, and surrogacy support to help grow your family.

Paid Parental Leave:Generous maternity, paternity, and partner leave so you can focus on what matters most.

Plenty of Paid Time Off:Start with 18 days of PTO annually and enjoy 11 paid holidays, including one floating holiday to use as you choose!

Retirement Ready:Invest in your future with our 401(k) plan, featuring a competitive company match and full vesting after just 2 years.

Lifestyle Spending Account:Access a company-funded account to reimburse expenses that boost your physical, financial, and emotional well‑being.

Health Savings Account (HSA):If eligible, enjoy regular employer contributions to your HSA with every paycheck.

Rewards for Connections:Earn extra money with our Employee Referral Program — your network is invaluable!

Growth Opportunities:We support your career with continuing education reimbursement and dedicated time off for professional development.

Premium Calm Health Subscription:Enjoy a free premium Calm Health app subscription to support your mental wellness.

Emotional & Work-Life Support:Through our Employee Assistance Program (EAP) with SupportLinc, you’ll have access to emotional well‑being and work‑life resources whenever you need them.

Extra Peace of Mind:Explore additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance to suit your needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.