Patient Care Coordinator Tech

INNOVATIVE PHYSICAL THERAPY AND FITNESS CENTERS, LLC; Dover (DE); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Free uniforms

Health insurance

Training & development

Vision insurance

401(k)

401(k) matching

Competitive salary

Dental insurance

Job summary

INNOVATIVE PHYSICAL THERAPY AND FITNESS CENTERS, LLC is seeking a Patient Care Coordinator / Physical Therapy Tech to support administrative and clinical operations in our outpatient clinic. The role blends front-desk duties with therapy support to ensure a positive patient experience.

Responsibilities include greeting and scheduling patients, verifying insurance, collecting payments, and assisting clinicians with non-clinical tasks.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Healthcare, PT, or customer service experience is strongly preferred.
• Knowledge of insurance verification and authorizations is a plus.
• Strong communication, customer service, and organizational skills.
• Ability to multitask in a busy outpatient setting; comfortable with EMR.

Responsibilities

• Greet patients, check in/out, and provide excellent customer service.
• Schedule and confirm appointments, evaluations, and follow-up visits.
• Verify insurance benefits, obtain authorizations, and explain coverage details.
• Collect copays, process payments, and maintain financial records.
• Answer calls, respond to messages, and route communications.
• Maintain patient records and privacy compliance; support clinic operations.
• Prepare treatment areas and keep equipment clean and organized.
• Assist clinicians with non-clinical tasks and patient transitions.
• Guide patients through basic exercises as directed by clinicians.
• Monitor patient safety and report observations to the PT; restock supplies.

Skills

Strong communication

Customer service

Organizational skills

Multitasking

EMR software knowledge

Education

High school diploma or equivalent

Associate degree preferred

Tools

EMR systems

Basic computer skills

Job description

Benefits:

• Free uniforms
• Health insurance
• Training & development
• Vision insurance
• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance

Patient Care Coordinator / Physical Therapy Tech – Job Description

Schedule: M-F 8-4pm

Overview

The Patient Care Coordinator / Physical Therapy Tech supports both administrative and clinical operations in an outpatient physical therapy environment. This hybrid role ensures a smooth, positive patient experience while assisting clinicians with treatment preparation, patient flow, and basic clinical tasks. The ideal candidate is organized, friendly, and comfortable working in a fast‑paced, patient‑centered setting.

Key Responsibilities

Patient Care Coordination

• Greet patients, check them in/out, and provide excellent customer service
• Schedule and confirm appointments, evaluations, and follow‑up visits
• Verify insurance benefits, obtain authorizations, and communicate coverage details
• Collect copays, process payments, and maintain accurate financial records
• Answer phone calls, respond to messages, and route communication appropriately
• Maintain organized patient records and ensure compliance with privacy standards
• Support daily clinic operations, including managing patient flow and resolving scheduling conflicts

Physical Therapy Tech Duties

• Prepare treatment areas and ensure equipment is clean, safe, and organized
• Assist Physical Therapists with non‑clinical tasks such as setting up modalities, gathering equipment, and supporting patient transitions
• Guide patients through basic exercises as directed by licensed clinicians
• Monitor patient safety during sessions and communicate observations to the PT
• Maintain clinic cleanliness, including treatment rooms, gym areas, and equipment
• Restock supplies and support overall clinic readiness

Qualifications

• High school diploma or equivalent required; associate degree preferred
• Prior experience in healthcare, physical therapy, or customer service strongly preferred
• Knowledge of insurance verification and authorizations is a plus
• Strong communication, customer service, and organizational skills
• Ability to multitask and work efficiently in a busy outpatient environment
• Comfortable using electronic medical records (EMR) and basic computer applications
• Professional, reliable, and committed to delivering an excellent patient experience
• Ability to follow clinician direction and support safe patient care
• Interest in rehabilitation, wellness, or healthcare fields