Patient Care Coordinator-Part Time- Avelure (Multi Location)

Advanced MedAesthetic Partners, Inc.; Indianapolis (IN); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

Part-time schedule up to 30 hours

Competitive hourly pay $18–$20

Two Indianapolis-area locations

Exposure to aesthetic medicine

Job summary

Avelure Med Spa in Indianapolis and Greenwood is seeking a Part-Time Patient Care Coordinator to create a polished, patient-centered experience across two locations. You will manage front-desk duties, scheduling, and patient communications in a fast-paced aesthetic setting.

The role emphasizes exceptional service, organization, and discretion, with Saturday availability required and up to 30 hours per week. Competitive pay reflects experience and responsibilities in aesthetic medicine.

Qualifications

• High school diploma or equivalent required.
• Experience in front desk, patient care, or medical office preferred.
• Ability to work Saturdays and travel between two locations.
• Strong communication and customer service skills.
• Ability to handle confidential information with professionalism.

Responsibilities

• Greet patients in person, over the phone, and online to provide a polished first impression.
• Support check-in/check-out and create a high-end, service-focused experience.
• Schedule appointments and manage calendar flow for efficiency.
• Answer questions about services, prep, aftercare, and follow-up steps.
• Assist providers and staff with day-to-day administrative tasks.
• Maintain accurate patient records and confidential information.

Skills

Front desk

Patient care

Customer service

Communication

Organization

Hospitality

Aesthetics interest

Education

High school diploma

Job description

Patient Care Coordinator-Part Time- Avelure (Multi Location)

Patient Care Coordinator – Part-Time – Avelure Med Spa
Avelure Med Spa | Indianapolis & Greenwood, IN
Part-time | Up to 30 hours/week | $18 – $20 /hour, based on experience | Saturday availability required

Avelure Med Spa is a medical aesthetics practice serving the greater Indianapolis area with locations in Indianapolis and Greenwood. As part of the Advanced MedAesthetic Partners network, Avelure combines the personalized feel of a local aesthetic practice with the training, resources, operational support, and growth opportunities of a national aesthetics platform.

We’re hiring a part-time Patient Care Coordinator to support both our Indianapolis and Greenwood locations. This role is ideal for someone who loves creating a polished, welcoming patient experience, enjoys a fast-paced front-office environment, and is excited to work in aesthetics, skincare, med spa services, and patient care.

This position is up to 30 hours per week, and Saturday availability is required.

What you’ll do

• Serve as a warm, professional first point of contact for patients in person, by phone, and through digital communication.
• Welcome patients, support check-in and check-out, and help create a high-end, service-focused experience.
• Schedule appointments, manage calendar flow, and help keep the patient journey organized and efficient.
• Answer questions about services, appointments, preparation, aftercare, and follow-up steps.
• Support providers and the clinic team with day-to-day administrative coordination.
• Maintain accurate patient information, documentation, and confidential records.
• Assist with patient communication, confirmations, reminders, and follow-up outreach.
• Help promote services, memberships, skincare, and treatment plans in a professional and patient-centered way.
• Support both the Indianapolis and Greenwood locations as business needs require.

What we’re looking for

• Prior front desk, patient care, customer service, hospitality, retail, sales, medical office, dermatology, plastic surgery, med spa, or aesthetic medicine experience preferred.
• Strong communication skills and a warm, polished, patient-focused presence.
• Ability to stay organized while managing phones, scheduling, patient flow, and competing priorities.
• Comfort handling confidential patient information with professionalism and discretion.
• Interest in aesthetics, skincare, cosmetic treatments, wellness, and patient experience.
• Ability to work across both Avelure locations in Indianapolis and Greenwood.
• Saturday availability required.
• High school diploma or equivalent required.

Why join Avelure and AMP?

• Part-time schedule, up to 30 hours per week.
• Competitive hourly pay: $18 – $20 /hour, based on experience.
• Opportunity to work in a growing medical aesthetics practice with two Indianapolis-area locations.
• Exposure to aesthetic medicine, skincare, injectable treatments, laser services, and high-touch patient care.
• Supportive team environment focused on excellent service and patient confidence.
• Connection to Advanced MedAesthetic Partners, a national aesthetics platform supporting partner practices with resources, training, collaboration, and growth opportunities.

Who thrives here:

You’ll be a great fit if you are positive, dependable, detail-oriented, and energized by helping patients feel welcomed, supported, and confident. The ideal candidate enjoys working with people, takes pride in a polished patient experience, and can balance hospitality, organization, and follow-through in a busy aesthetic practice.

Physical requirements

• Ability to sit, stand, walk, bend, reach, and move throughout the clinic during the workday.
• Ability to use phones, computers, scheduling systems, and office equipment.
• Ability to occasionally lift or move standard office or clinic supplies

Advanced MedAesthetic Partners is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, marital status, pregnancy, veteran status, or any other status protected by applicable law.