Patient Care Coordinator - Full Time

Greater Therapy Centers; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Greater Therapy Centers is seeking a Full-time Patient Care Coordinator for a busy outpatient PT clinic in SW Fort Worth. This on-site role handles front-office duties, insurance verification, scheduling, and patient communications with a strong emphasis on HIPAA compliance.

Typical duties include admitting patients, processing payments, coordinating with physicians, and generating reports. Requires 3–5 years medical clerical experience and proficiency with EPIC, MS Office, and EMR systems.

Qualifications

• Medical clerical experience (3–5 years) required.
• Medical insurance verification experience required.
• Strong communication skills required.
• Must be able to multi-task.

Responsibilities

• Answer and address phone calls promptly and courteously.
• Admit patients following policies.
• Schedule patients in a timely manner.
• Verify insurance and inform patients with written material.
• Assemble and scan patient records into EMR.
• Obtain required authorizations from insurers.
• Track visit, monetary, and service limitations.
• Communicate with therapists and patients about visits/charges.
• Enter patient information accurately into systems.
• Process patient payments.
• Prepare bank deposits.
• Coordinate with physician offices for treatment/documentation and insurance needs.
• Run and maintain reports.
• Charge entry.
• Uphold HIPAA rights.
• Assist in ordering/stock supplies.
• Maintain front-office cleanliness.

Skills

Medical clerical

Insurance verification

Communication

Multi-tasking

Education

High School Diploma

Tools

Epic

Word

Excel

Outlook

Teams

Job description

Busy outpatient Physical Therapy Clinic is seeking to hire a Full-time Patient Care Coordinator in SW Fort Worth.

Schedule: Day Shift; Monday through Friday

Reports To: Clinic Manager/Business Office Manager/Operations Manager

Supervises: N/A

Classifications: Non- Exempt

QUALIFICATIONS:

• Medical Clerical experience (min 3 – 5 years).
• Medical Insurance Verification experience required.
• Strong communication skills required.
• Must be able to multi-task.

RESPONSIBILITIES:

• Answer and address phone calls in a courteous, professional and timely manner.
• Admits patients to the Facility following the established policies and procedures.
• Ensures patients are scheduled appropriately and in a timely manner.
• Verify insurance properly and notify the patient via written and signed material.
• Assembles patient medical record forms and scans into EMR once completed.
• Obtain any required authorizations from insurances.
• Track insurance limitations, including visit limitations, monetary limitations, and acceptable charge limitations.
• Communicate with both the Therapist and patient when approaching visit, monetary or charge limitations.
• Enter patient information into the computer system(s) accurately, effectively and in a timely manner.
• Accept patient payments and process them accurately.
• Prepares all bank deposits following Facility cash controls.
• Works closely with Physician’s offices in regard to treatment, necessary documentation (IE: script for treatment and Plan of Cares) and insurance requirements such as referrals/authorizations.
• Run and maintain reports following the established policies and procedures.
• Charge Entry
• Maintains and protects each patient’s right in compliance with HIPAA.
• Assists in ordering and stocking supplies.
• Maintains order and cleanliness of the front office.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

MISCELLANEOUS:

Equipment Used: Computer, Scanner, Multi-phone line system, Copier, Credit Card terminal, printer.Software: Epic, Word, Excel, Outlook, Teams.The above reflects the essential duties considered necessary to describe the principal functions of the job and should not be considered as a detailed description of all the work that may be assigned to you by your supervisor or that may be inherent in the position.

EDUCATION AND EXPERIENCE:

Three (3) to five (5) years’ experience in a medical office environment.High School DiplomaWork Remotely

NoJob Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

8-hour shiftMonday to Friday

Ability to Commute:

Fort Worth, TX 76132 (Required)

Work Location:

In person