Patient Care Coordinator

Spa Medicca OH LLC; Mason (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

Spa Medicca OH LLC is seeking a Patient Care Coordinator to join our Mason, OH team. You will manage patient flow from first contact through care, coordinate scheduling, and support clinical staff with documentation and communications.

Ideal candidates have med spa experience, familiarity with medical terminology and privacy practices, and strong organizational and interpersonal skills to ensure smooth administrative processes.

Qualifications

• Prior experience in a med spa or aesthetic environment is preferred.
• Familiarity with healthcare privacy practices and medical terminology is preferred.
• Proficiency in medical administrative tasks including scheduling software and EHR systems.
• Excellent organizational skills with attention to detail.
• Effective communication with patients and team members.

Responsibilities

• Greet and check-in patients professionally.
• Schedule, confirm, and reschedule appointments using electronic health records systems.
• Collect and verify patient insurance information and update medical records.
• Assist with patient inquiries via phone/email/in person and provide clear procedure information.
• Prepare and organize patient documentation for clinical staff.
• Coordinate referrals and follow-up appointments as needed.
• Support administrative tasks such as filing, data entry, and maintaining office supplies.

Skills

Med Spa Experience

Medical Terminology

EHR Systems

Scheduling Software

Organizational Skills

Communication Skills

Healthcare Office Experience

Job description

Description

Patient Care Coordinator

Spa Medicca is a premier, five-star medical spa with multiple locations in Southwest OH, providing a full-service menu of aesthetic medicine and skincare treatments. We are proud to be recognized as a Top 150 medical spa practice, ranking in the top 1% in the entire United States for Botox, Juvéderm, and CoolSculpting procedures.

The Patient Care Coordinator is a crucial member of our team, interacting with and communicating with a variety of patients from their initial point of contact through the continuum of care, as well as practice providers and staff. The ideal candidate will have experience in med spa settings and possess excellent communication skills to foster positive patient interactions and streamline administrative processes.

This role will be work at our Mason Office:

6413 Thornberry Ct, Mason, OH 45040

Duties

• Greet and check-in patients efficiently and professionally
• Schedule, confirm, and reschedule patient appointments using electronic health records systems
• Collect and verify patient insurance information and update medical records accordingly
• Assist with patient inquiries via phone, email, or in person, providing clear information about procedures and appointments
• Prepare and organize patient documentation for clinical staff
• Coordinate referrals and follow-up appointments as needed
• Support administrative tasks such as filing, data entry, and maintaining office supplies

Skills

• Prior experience in a med spa or aesthetic environment is preferred
• Familiarity with the aesthetics industry and/or medical spa operations such as, patient privacy practices, and medical terminology is preferred, but not required
• Proficiency in medical administrative support tasks, including scheduling software and electronic health records systems
• Excellent organizational skills with attention to detail
• Effective communication skills to interact empathetically with patients and team members
• Office experience, particularly within dental or healthcare settings, is highly desirable

*This role will be replacing someone on a long-term leave of absence. At this time, the role is temporary.

Requirements

• Familiarity with the healthcare industry, with knowledge such as, patient privacy practices, and medical terminology preferred
• Prior experience in a Medical Spa preferred
• Proficiency in medical administrative support tasks, including scheduling software and electronic health records systems
• Excellent organizational skills with attention to detail
• Effective communication skills to interact empathetically with patients and team members
• Office experience, particularly within dental or healthcare settings, is highly desirable