Patient Care Coordinator

MLM Hearing, LLC; Marshfield (WI); On-site; USD 25,000 - 28,000; Part time

Benefits offered by this job

401(k) with matching

Employee discounts

Job summary

The Hearing House by Beltone in Marshfield, WI seeks a Part Time Patient Care Coordinator to welcome patients, manage the office, and support operations. You will handle scheduling, insurance verification, records, and marketing efforts while delivering exceptional patient service.

The ideal candidate has extensive medical office management experience, strong organizational and communication skills, and a genuine passion for helping patients on their journey to better hearing health.

Qualifications

• Minimum 10 years of medical office management experience.
• Front desk experience in hearing industry preferred.
• High school diploma or GED required.

Responsibilities

• Provide first contact for patients scheduling appointments.
• Screen calls, identify better hearing candidates and facilitate service.
• Schedule and confirm appointments, conduct retention calls.
• Coordinate provider schedules and ensure smooth patient care.
• Check in/out patients, collect payments, and track revenue.
• Maintain daily/weekly/monthly reports and respond to home office requests.
• Open/close the office daily and maintain reception area.
• Train and support other location front office staff.

Skills

Interpersonal skills

Oral communication

Written communication

Customer service

Organizational skills

Multitasking

Detail oriented

Accounting basics

Front desk experience

Hearing industry exposure

Education

High school diploma

GED

Hearing industry front desk experience

Tools

Microsoft Word

Database software

Accounting software

Job description

Join us as a Patient Care Coordinator at The Hearing House by Beltone in Marshfield, WI where genuine care, meaningful relationships, and better hearing come together!

The Patient Care Coordinator (PCC) is the welcoming face of our clinic, creating a positive experience for our patients. This role focuses on managing the clinic, building patient relationships, understanding patients hearing needs, and ensuring a smooth flow for a thriving growing practice.

What You’ll Do

• Greet and screen patients to determine how we can best support them
• Answer questions about services and promotions
• Spot potential leads and keep patient flow running smoothly
• Manage scheduling, daily office tasks, and financial and administrative duties
• Handle insurance verification, inventory, and patient records
• Partner with clinic and home office teams to support operations
• Assist with marketing efforts, events, outreach, and patient retention activities

Who Thrives in This Role

• Eager learners whose career is centered around working in a medical practice
• Strong multi-taskers with solid problem-solving skills
• Punctual, reliable professionals
• Individuals who genuinely love helping others in the medical industry while running a thriving practice

You’re not just managing an office, you’re making a meaningful difference by helping patients feel supported, understood, and cared for throughout their journey to better hearing health.

Job Type: Part Time, Monday, Wednesday & Friday (24 hours a week), No Weekends or evenings!

Location: Marshfield, WI

Compensation: $18.00 - $20.00 an hour.

• Pay is commensurate with experience and qualifications.
• Monthly Bonus Opportunities.

Essential Duties and Responsibilities:

• Provide the first contact for patients who call or come in to schedule an appointment or inquire about our services.
• Screen calls, identify better hearing candidates and facilitate excellent service by providing the information necessary to secure an appointment.
• Schedule and confirm appointments and conduct outbound retention calls to patients.
• Coordinate provider’s schedule and ensure the smooth and efficient flow of patient care while in the office.
• Check patients in and out, collect and record payments, track revenue and accounting activities to include: end of day close, bank deposits, posting of charges, entering invoices, payments and insurance claim processing.
• Maintain all daily, weekly and monthly reports and tracking documents. Respond to home office requests in a timely manner.
• Verify patient information, billing/insurance data, collect and process documentation and maintain patient charts to include the filing of all patient records.
• Work with insurance and workers compensation agencies to facilitate authorizations and benefit verification.
• Responsible for a variety of administrative tasks such as typing, filing, office supply inventory, and mail.
• Verify the status of and checking in hearing aids and repairs and track/maintain product inventory.
• Work with the hearing care provider on grassroots marketing efforts that may include compiling physician packets, coordinating educational seminars, and sending recall letters.
• Track marketing calls and inquiries from initial contact through the point of sale
• Responsible to open and close the office on a daily basis and ensure the reception area is well maintained.
• Training support for other location front office staff, as may be appropriate.

Education and Experience Requirements

• A minimum of 10 years of medical office management experience
• Experience with front desk in the hearing industry is a plus
• High school diploma or equivalent (GED)

Required Skills

• Strong computer skills
• Experience with word processing and database software.
• Excellent interpersonal skills that allow effective working relationships with a diverse, patient, colleague, and vendor population. This includes listening, sales and problem-solving skills.
• Excellent oral and written communication skills.
• Basic understanding of accounting procedures and good math aptitude.
• Strong customer service orientation.
• Excellent organizational skills.
• Ability to manage multiple tasks within strict deadlines.
• Ability to input and track sales revenues and balance accounts daily and monthly.
• Detail oriented.
• Front desk medical experience required.

Physical Demands

• Ability to handle a busy office with interruptions, calls, walk-ins and direct the flow of the office with efficiency and grace.
• Must be able to pick up after an interruption to complete tasks that require focus.
• Must be able to lift boxes up to 20 pounds.

Benefits

We offer a competitive and comprehensive benefits package which includes:

• 401(k) with matching
• Employee discounts