Patient Care Coordinator

Evolve Psychiatry; Hauppauge (NY); On-site; USD 38,000 - 46,000; Full time

Job summary

Evolve Psychiatry is seeking a compassionate Patient Care Coordinator to greet patients, check in/out, schedule appointments, and support front-office operations in our Hauppauge office.

You will coordinate with providers, verify demographics and insurance, process payments, maintain EMR accuracy, and ensure HIPAA compliance while delivering outstanding customer service.

Qualifications

• 12 years experience in a medical reception, patient care coordinator, or healthcare administrative role.
• Outstanding customer service and interpersonal skills.
• Excellent verbal and written communication.
• Strong organizational and multitasking abilities.
• Ability to work in a fast-paced medical office.

Responsibilities

• Greet patients warmly and professionally upon arrival.
• Check patients in and out for appointments.
• Answer incoming phone calls and respond to patient inquiries.
• Schedule new patient consultations, follow-up appointments, and provider transfers.
• Coordinate provider schedules and maximize appointment availability.
• Verify patient demographics and insurance information.
• Collect copays and other patient payments in accordance with office procedures.
• Assist patients with completing intake paperwork and required documentation.
• Monitor provider schedules for cancellations and assist with filling open appointment slots.
• Send appointment reminders and communicate scheduling updates.
• Assist patients with accessing telehealth appointments when necessary.
• Maintain accurate patient information within the electronic medical record (EMR).
• Route clinical questions, refill requests, and patient concerns to the appropriate clinical staff.
• Communicate effectively with providers, therapists, billing, and administrative departments.
• Maintain the cleanliness and organization of the reception and waiting areas.
• Ensure HIPAA compliance and maintain strict patient confidentiality.
• Provide exceptional customer service to every patient interaction.
• Perform additional administrative duties as assigned.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Multitasking

HIPAA compliance

Tools

eClinicalWorks EMR

Job description

Position Title: Patient Care Coordinator

Location: 521 Hauppauge Rd Ste 103, Hauppauge, NY 11788

Employment Type: Full-Time

Position Summary

Evolve Psychiatry is seeking a compassionate, organized, and service-oriented Patient Care Coordinator (Receptionist) to join our team in our Massapequa office. As the first point of contact for patients, this individual plays a vital role in creating a welcoming, professional, and supportive environment while ensuring the efficient day-to-day operation of the front office.

The ideal candidate is highly organized, enjoys helping others, thrives in a fast-paced healthcare environment, and is committed to providing exceptional customer service. This position requires strong communication skills, attention to detail, and the ability to manage multiple responsibilities while maintaining patient confidentiality.

Essential Responsibilities

• Greet patients warmly and professionally upon arrival.
• Check patients in and out for appointments.
• Answer incoming phone calls and respond to patient inquiries.
• Schedule new patient consultations, followup appointments, and provider transfers.
• Coordinate provider schedules and maximize appointment availability.
• Verify patient demographics and insurance information.
• Collect copays and other patient payments in accordance with office procedures.
• Assist patients with completing intake paperwork and required documentation.
• Monitor provider schedules for cancellations and assist with filling open appointment slots.
• Send appointment reminders and communicate scheduling updates.
• Assist patients with accessing telehealth appointments when necessary.
• Maintain accurate patient information within the electronic medical record (EMR).
• Route clinical questions, refill requests, and patient concerns to the appropriate clinical staff.
• Communicate effectively with providers, therapists, billing, and administrative departments.
• Maintain the cleanliness and organization of the reception and waiting areas.
• Ensure HIPAA compliance and maintain strict patient confidentiality.
• Provide exceptional customer service to every patient interaction.
• Perform additional administrative duties as assigned.

Qualifications

• 12 years experience in a medical reception, patient care corrdinator, or healthcare administrative role
• Outstanding customer service and interpersonal skills
• Excellent verbal and written communication
• Strong organizational and multitasking abilities
• Ability to work in a fastpaced medical office

Preferred Qualifications

• Experience in psychiatry, behavioral health, or another medical speciality
• Experience using electronic medical records (EMRs), preferably eClinicalWorks
• Experience collecting patient payments
• Experience scheduling for multiple healthcare providers

Why Join Evolve Psychiatry?

At Evolve Psychiatry, we believe exceptional patient care starts with exceptional people. As a Patient Care Coordinator, you'll be the welcoming face of our practice and play a key role in ensuring patients feel supported from the moment they walk through our doors. Join a collaborative team dedicated to making a meaningful impact on the lives of those we serve.