Patient Access Specialist-UI PAC

Socket.dev; Iowa (LA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Socket.dev seeks a Patient Access Specialist to schedule patient appointments for multiple outpatient clinics, ensuring correct visit types, providers, dates, and times align with care plans. The role maximizes efficiency by coordinating preparatory tests and obtaining records, and informs patients of visit instructions.

The position supports hybrid work within Iowa and requires workflow adherence to ensure financial clearance for visits.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 6 months to 1 year of administrative experience.
• Excellent written and verbal communication skills.
• Proficiency with spreadsheet and database software.
• Experience with hospital or ambulatory clinic operations is desirable.
• Experience scheduling in outpatient clinics is desirable.

Responsibilities

• Anticipates patient needs and serves as a patient advocate.
• Assists and resolves scheduling issues.
• Uses independent judgement for requests outside scheduling scope.
• Upholds department standards, quality, and professionalism.
• Mentors, coaches, and serves as a service excellence ambassador.
• May attend meetings and perform other duties as assigned.

Skills

Written communication

Verbal communication

Administrative experience

Education

Bachelor's degree or equivalent

Tools

Epic system

Job description

The Patient Access Specialist (100% time) schedules patient appointments for multiple outpatient clinics and ensures that patients are scheduled to the right department. Ensures the correct visit types, Provider, date, length of visit, and time are utilized. Schedules into the appropriate timeframe that is in line with what is requested for the plan of care based on the desired appointment date. Ensures the right appointment prerequisites are completed and obtained. Coordinates all necessary preparatory tests and obtains records to maximize the efficiency of the visit. Informs patient of their visit specific preparatory instructions and ensures notification about their upcoming appointments via their communication method of choice. Follows the appropriate workflows to confirm the patient is financially secured for their visit.

This position is eligible to participate in hybrid work. Hybrid work must be performed at a location within the state of Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

• The Patient Access Specialist anticipates the needs of the patient and serves as a patient advocate.
• The scheduler will assist and problem solve any scheduling issues that arise.
• The scheduler uses independent judgement in determining how to assist patient requests outside of the scope of scheduling.
• Upholds the departments best practices, quality, and professionalism standards and policies.
• Serves as a mentor, coach, role model, and service excellence ambassador for staff, co-workers, patients, and visitors. May complete special projects for the department.
• They may attend clinic or department meetings to serve as a scheduling content expert. May perform other duties as assigned.

Education Required

• A Bachelor's degree or an equivalent combination of education and experience.

Experience Requirements

• Typically (6 months - 1 year) administrative experience.
• Excellent written and verbal communication skills.
• Proficiency in computer spreadsheet and database applications.

Desirable Qualifications

• Experience with hospital operations and/or Ambulatory Clinic operations
• Experience with the Epic system.
• Experience scheduling in an outpatient clinic setting.