Clinic Services Specialist - IRL

The University of Iowa; Iowa City (IA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Health insurance

Dental insurance

Life insurance

Disability insurance

Retirement contributions

Job summary

University of Iowa Health Care—Iowa River Landing in Iowa City is seeking a 100% Clinic Services Specialist to schedule patient appointments across multiple outpatient clinics. You will work with the EPIC system, coordinate provider schedules, and support the Patient Appointment Center and front-line staff to ensure efficient operations.

Requirements include a Bachelor’s degree or equivalent, 6 months to 1 year of admin experience, and strong communication skills.

Qualifications

• A Bachelor’s degree or an equivalent combination of education and experience.
• Typically (6 months – 1 year) administrative experience
• Proficiency in computer spreadsheet and database applications
• Excellent written and verbal communication skills
• Experience with the Epic system
• Experience scheduling in an outpatient clinic setting
• Knowledge of University of Iowa Health Care policies, procedures, and regulations

Responsibilities

• Responsible for scheduling patient appointments and visits in multiple outpatient clinics using the EPIC system.
• Assists with problem solving of scheduling issues.
• Follows the scheduling policies to facilitate all patient appointments.
• Provides back up for outpatient scheduling departments performing scheduling maintenance functions as deemed necessary.
• Coordinate’s provider schedules (Master schedules, daily templates and clinic closures) for clinics as assigned.
• May perform other duties as assigned.

Skills

Communication

Administrative skills

Scheduling

Problem-solving

Education

Bachelor’s degree or equivalent

Tools

EPIC system

Spreadsheet software

Database software

Job description

University of Iowa Health Care -Iowa River Landing is seeking a 100% Clinic Services Specialist. This position is responsible for scheduling patient appointments and visits in multiple outpatient clinics following the guidelines set forth by IRL and Patient Appointment Center (PAC). Participates in daily phone coverage for several departments utilizing the resources available to maintain the Ambulatory Care Services “Standards of Excellence”. Upholds IRL and the Patient Appointment Center best practices and is accountable for performing these tasks. Serves as mentor, role model, and service excellence ambassador for staff, co-workers, patients and visitors. May perform other duties as assigned.

Job Description

• Responsible for scheduling patient appointments and visits in multiple outpatient clinics using the EPIC system.
• Assists with problem solving of scheduling issues.
• Follows the scheduling policies to facilitate all patient appointments.
• Provides back up for outpatient scheduling departments performing scheduling maintenance functions as deemed necessary.
• Coordinate’s provider schedules (Master schedules, daily templates and clinic closures) for clinics as assigned.
• May perform other duties as assigned.
• Notifies the Patient Appointment Center and the scheduling department’s frontline supervisors of scheduling issues.
• Serves as an intermediary between patients, frontline staff and nursing personnel concerning scheduling concerns and medical needs.
• Negotiates appointments with patients and other departments.
• Negotiates schedule changes with providers and communicates changes with staff/supervisors.
• Explains the scheduling policies to other schedulers as needed through written and oral communications.
• Collaborates with peers and co-workers to enhance the delivery of health care.
• Provides feedback to management on means to achieve goals and resolve service issues.
• Attends scheduling staff meetings. Collaborates with peers and co-workers to enhance the delivery of health care.
• Contributes ideas and seeks ways to improve assigned processes. Provides feedback to management on means to achieve goals and resolve service issues.
• May provide training and functional supervision for check-in/check-out services and students/temporary staff.
• May analyze, monitor and report financial data, information and reports.

WE CARE Core Values

• Welcoming-We strive for an environment where everyone has a voice that is heard, that promotes the dignity of our patients, trainees, and employees, and allows all to thrive in their health, work, research, and education.
• Excellence- We aim to achieve and deliver our personal and collective best in the pursuit of quality and accessible healthcare, education, and research.
• Collaboration- We encourage collaboration with healthcare systems, providers, and communities across Iowa and the region, as well as within our UI community. We believe teamwork - guided by compassion - is the best way to work.
• Accountability- We behave ethically, act with fairness and integrity, take responsibility for our own actions, and respond when errors in behavior or judgment occur.
• Respect-We create an environment where every individual feels safe, valued, and respected, supporting the well-being and success of all members of our community.
• Empowerment- We commit to fair access to research, health care, and education for our community and opportunities for personal and professional growth for our staff and learners.

About

University of Iowa Health Care —recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.

University of Iowa Health Care–Iowa River Landing offers the world-class, academic-level medicine you expect from UI Health Care in a convenient medical office building that makes visiting the doctor a pleasant experience. Our pledge at UI Health Care–Iowa River Landing is that our patients will receive the best possible care in a friendly, compassionate, efficient way.

Percent of Time: 100%

Schedule: Monday - Friday, 40 hours a week will be accomplished between the times of 7:00am-8:00pm, with rotating lates/evenings, and a Saturday rotation between 7:30am-12:30pm.

Rotations: Weekend, holiday, and evening rotation.

Regular salaried position located in Iowa City, Iowa
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

Required Qualifications

• A Bachelor’s degree or an equivalent combination of education and experience
• Typically (6 months – 1 year) administrative experience
• Proficiency in computer spreadsheet and database applications
• Excellent written and verbal communication skills

Desirable Qualifications

• Experience with hospital operations and/or Ambulatory Clinic operations
• Experience with the Epic system
• Experience scheduling in an outpatient clinic setting
• Knowledge of University of Iowa Health Care policies, procedures, and regulations

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. If applicable, internal references will be conducted with approval from the candidate.This position is not eligible for sponsorship.

For additional questions, please contactAlene Johnson at [e-mail].

Additional Information

• Classification Title: Clinic Services Specialist
• Appointment Type: Professional and Scientific
• Schedule: Full-time

Compensation

Contact Information

Equal opportunity employer

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .