Patient Access Specialist

My Psychiatrist, LLC; Town of Florida (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

PTO + paid holidays

Job summary

My Psychiatrist, LLC in Florida seeks a Patient Access Specialist to manage patient inquiries and convert leads into appointments. This role requires strong communication skills and a focus on delivering a high-touch experience while maintaining operational precision.

Ideal candidates have at least 2 years of experience in patient access or similar roles. Competitive compensation and benefits, including medical insurance and 401(k), are offered along with growth opportunities in the organization.

Qualifications

• 2+ years of experience in patient access or intake coordination.
• Proven ability to handle objections and convert leads.
• Strong communication skills.

Responsibilities

• Manage inbound and outbound patient inquiries.
• Convert leads into scheduled appointments.
• Deliver a high-touch patient experience.

Skills

Communication and relationship-building

Emotional intelligence

Attention to detail

Multi-tasking

Tools

HubSpot

CRM systems

Job description

Access Is Where Care Begins

At My Psychiatrist, the first interaction is never “just a phone call.”

It is the moment someone decides whether to move forward with care.
Whether they feel understood.
Whether they trust the process enough to take the next step.

That moment matters.

We are building a high-performance Patient Access team designed around responsiveness, professionalism, emotional intelligence, and operational precision—and this role sits at the center of it.

This is not traditional scheduling.
This is patient activation, lead conversion, relationship-building, and continuity of care working together in real time.

We are looking for someone who communicates with confidence, thinks with structure, and understands how to create trust while moving decisively.

The Why Behind the Role

Mental healthcare only works when patients successfully enter the system.

That requires more than answering calls.
It requires:

• Speed
• Ownership
• Follow-through
• Emotional intelligence
• Communication that creates confidence instead of friction

At My Psychiatrist, the Patient Access Specialist helps transform interest into action—guiding patients through the process with professionalism, urgency, and care.

This role directly impacts:

• Patient access
• Continuity of care
• Referral partner trust
• Organizational growth
• The overall experience patients have before treatment even begins

The Role

The Patient Access Specialist manages and converts inbound and outbound patient leads generated through:

• Referral partners
• Business development initiatives
• Digital marketing campaigns
• Provider and specialty referrals

You will operate at the intersection of:

• Patient experience
• Access operations
• Sales psychology
• Communication strategy
• Operational execution

Your work directly supports psychiatry, therapy, psychological testing, TMS & neuromodulation, and specialty mental health services across the organization.

What You’ll Own

Lead Conversion & Patient Activation

• Manage inbound and outbound patient inquiries with urgency and structure
• Convert qualified leads into scheduled psychiatric, therapy, testing, and specialty appointments
• Maintain disciplined follow-up cadence to maximize conversion and continuity of care
• Guide patients through next steps with clarity, confidence, and professionalism

Business Development & Referral Coordination

• Work closely with the Business Development team on referral pipeline management
• Serve as a key communication point for partner-generated patient leads
• Build trust through responsiveness, organization, and follow-through
• Escalate patient concerns and operational barriers appropriately through resolution

High-Touch Patient Experience

• Deliver a concierge-level patient experience across every interaction
• Balance emotional intelligence with efficiency and urgency
• Help patients feel informed, supported, and confident moving forward with care
• Communicate professionally across phone, text, CRM, and digital communication platforms

Systems, Documentation & Operational Precision

• Accurately document all patient interactions within:
  • HubSpot
  • Tebra
  • Curogram
  • RingCentral
• Maintain clean, organized, and actionable lead pipelines
• Track follow-up activity, conversion rates, and scheduling outcomes
• Ensure HIPAA compliance and confidentiality standards at all times

Non-Negotiable Requirements

Required

• 2+ years of experience in:
  • Patient access
  • Intake coordination
  • Sales
  • Lead conversion
  • Call center operations
  • Customer relationship management
• Proven ability to handle objections and convert opportunities into action
• Strong communication and relationship-building skills
• High attention to detail and documentation discipline
• Comfort operating within CRM systems and multi-channel communication environments
• Ability to multitask while maintaining professionalism and precision

Preferred

• Healthcare or behavioral health experience
• Experience with HubSpot or similar CRM platforms
• Familiarity with patient scheduling and EHR workflows
• Bilingual English & Spanish

What Success Looks Like

Successful Patient Access Specialists at My Psychiatrist:

• Respond quickly and follow through consistently
• Convert leads efficiently without making patients feel pressured
• Create trust through clarity and professionalism
• Maintain organized, accurate, and actionable pipelines
• Communicate proactively across departments
• Balance urgency with emotional intelligence
• Build strong relationships with both patients and referral partners

Patients feel guided—not processed.
Referral partners trust the experience.
Care begins faster.

What You’ll Find Here

Compensation & Benefits

• Competitive compensation with performance-driven upside
• Medical, dental, and vision insurance
• 401(k) with employer match
• PTO + paid holidays

Infrastructure & Growth

• Structured onboarding and operational support
• Modern systems and integrated communication platforms
• Growth opportunities within patient access, business development, and operations leadership
• Exposure to one of Florida’s fastest-growing physician-led mental health organizations

Environment

• A physician-led culture focused on accountability, responsiveness, and human connection
• A team built around operational excellence and meaningful patient impact
• An organization intentionally scaling with systems designed to support both patients and staff

Why This Role Matters

Every patient who successfully enters care starts somewhere.

Often, it begins with this role.

The Patient Access Specialist helps create the bridge between someone seeking help and the care team ready to support them. Your ability to communicate clearly, respond quickly, and create confidence directly impacts whether patients continue moving forward in their treatment journey.

That responsibility matters.

Why My Psychiatrist

My Psychiatrist is one of Florida’s fastest-growing physician-led mental health organizations.

Our integrated platform includes:

• Psychiatry
• Talk therapy
• Psychological testing
• TMS & neuromodulation
• SPRAVATO®
• Patient operations
• Clinical research

We are building systems designed to support clinicians, strengthen patient access, and create mental healthcare that is scalable, human, and built to last.

This role is part of that vision.

Ready to Build Something That Matters?

If you value ownership, communication, accountability, and meaningful human impact—

See yourself here? Let’s talk. Reach out directly: [e-mail]