Patient Access Specialist

Baptist-Health; Homewood (AL); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403(b) Retirement Savings Plan

HSA

FSA

Paid Time Off

Life Insurance

Extended Leave Plan

Family Care

Tuition reimbursement

Job summary

Baptist Health Brookwood Hospital is seeking a Registration Specialist to handle complex registration, authorization and financial clearance for high-dollar specialty services. You will collaborate with staff and physicians to minimize denials and ensure accurate patient financial data and scheduling.

The role emphasizes exceptional customer service, compliance, and efficient coordination with payers and care teams to support smooth patient experiences from admission through billing.

Qualifications

• Associate-degree preferred.
• Three years of experience in customer service, financial, business, or healthcare setting.

Responsibilities

• Build relationships with staff/physicians to remove denials or patient service roadblocks.
• Monitor issues, identify trends, and resolve to meet service goals.
• Identify issues and perform necessary follow-up with customers.
• Gather and input patient demographics and financial information.
• Explain forms and obtain patient or guarantor signatures.
• Contact payers for benefits, authorizations, and verifications.
• Explain benefits and collect co-pays, deductibles, and self-pay portions.
• Collect balances and arrange payments as needed.
• Contact physicians to obtain necessary authorizations and details.
• Document authorization and benefit information in the system.
• Capture information for patient PCP and ordering physician.
• Use registration systems and verification tools proficiently.
• Screen for assistance programs and complete required forms.
• Inventory patient valuables per policy guidelines.
• Understand medical necessity screening and related systems.
• Cross-train to staff multiple departments as needed.
• Schedule tests and coordinate with physicians, staff, and patients.
• Meet compliance requirements and policies.
• Maintain regular attendance per policies.

Skills

Customer service

Financial verification

Healthcare knowledge

Education

Associate’s degree

Tools

Registration systems

Electronic verification tools

Web resources

Job description

Position Summary

At Baptist Health, our mission is to improve the health and quality of life for the individuals and communities we serve.

Baptist Health Brookwood Hospital offers great NEW competitive pay and benefits!

• Medical, Dental, Vision
• 403(b) Retirement Savings Plan w/matching
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Paid Time Off (up to 5 weeks to start)
• Life Insurance
• Extended Leave Plan (ELP)
• Family Care (childcare, elder care, pet care)
• Educational Benefits including tuition reimbursement & monthly payments to help pay down any graduated school debt

ALL benefits start on day one!

A Brief OverviewProvides complex registration, authorization, financial clearance, and financial clearance services for highly complex or high dollar specialty services (ie Synagis scheduling and authorization.

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.Section 1557 Non-DiscriminationThe Office for Civil Rights (OCR) enforces Section 1557 of the Affordable Care Act (Section 1557), which prohibits discrimination on the basis of race, color, national origin, age, disability, or sex (including pregnancy, sexual orientation, gender identity, and sex characteristics), in covered health programs or activities. 42 U.S.C. 18116. Company is committed to diversity and inclusion. We are an equal opportunity employer including veterans and people with disabilities.

Responsibilities

What you will do

• Requires understanding of the clinical nature of these services and takes responsibility for building relationships with staff and physicians to remove roadblocks that may cause denials or poor patient service or outcomes.
• Monitors and reports issues in a timely manner, identifies trends, and problem solves to ensure complete resolution. Provides exemplary customer service and performs job functions in a manner that helps meet the department customer service goals.
• Identifies customer service issues and resolves or initiates necessary follow-up. Implements service recovery efforts as appropriate.
• Efficiently and accurately gathers and inputs patient/guarantor demographic and financial information
• Explains necessary forms and obtains signatures from patient/guarantor.
• Contacts appropriate payers, verifying benefits and obtaining necessary authorizations.
• Explains insurance benefits and collects co-pays, deductibles and self-pay portions due.
• Collects copays, coinsurance, and deductibles as appropriate and meets all cash collection metrics as set forth by the department. In addition, collects outstanding balances due from previous accounts or establishes payment arrangements for these balances as appropriate.
• Contacts Primary Care or Admitting Physician to obtain authorizations, diagnosis, and procedure detail as necessary.
• Documents authorization and benefit information in registration system and obtains authorization on behalf of the patient or physician as applicable.
• Ensures capture of information on patient’s Primary Care Physician and Ordering Physician.
• Exhibits thorough knowledge in the use of all registration and scheduling systems, electronic verification tools and Web based resources.
• Screens patient/guarantor for federal, state, county or other assistance programs and completes necessary forms and applications per facility guidelines.
• Collects and inventories patient valuables following policy guidelines as needed.
• Maintains thorough understanding of the medical necessity screening process and appropriate systems.
• Cross-trained with appropriate knowledge and skills necessary to staff at any facility, including but not limited to Front Desk, Admitting Office, Cashier, Insurance Verification, Floor Representatives, Pre-Registration, Scheduling and Emergency Department Business Office.
• Performs scheduling functions and maintains open communication with physicians and their offices, patients, all ancillary and surgical areas to include scheduling, rescheduling and cancellations of single/multiple tests and procedures.
• Meets federal, state and hospital requirements related to compliance issues.
• Maintains reasonably regular, punctual attendance consistent with Baptist Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Baptist Health policies and procedures.

Qualifications

• Associate’s degree preferred.
• Three (3) years’ experience in customer service, financial, business, or healthcare setting required.