Patient Access Representative

RWJBarnabas Health; Somerville (NJ); On-site; USD 56,971,000 - 81,141,000; Part time

Job summary

RWJBarnabas Health's RWJUH Somerset campus is seeking a Patient Access Representative to coordinate patient registrations and admissions. You will collect demographic, financial, and insurance information to ensure timely registration and high patient satisfaction.

Evening shift 3-7 PM with rotating weekends and holidays; per diem; position is hourly. The role emphasizes accuracy, cash handling, and collaboration with nursing and ancillary teams to support efficient patient flow.

Qualifications

• Customer service experience
• High School diploma
• Preferred: Patient Access experience and knowledge of registration, billing regulations, and state programs such as Charity Care

Responsibilities

• Provides excellent customer service to patients, colleagues and other external and internal customers
• Interviews patients, family members and other responsible parties to gather demographic and financial information for scheduling or registration
• Obtains and accurately documents all demographic information
• Obtains insurance information and initiates the verification process via third party clearinghouse
• Completes verification of coverage of all insurances and financial clearance activity
• Meets and exceeds department goals including accuracy, point of service collections and productivity
• Ensures all required forms are provided, reviewed, explained and signed by the patient or an approved representative
• Collects appropriate dollar amount for services and performs daily cash reconciliations

Skills

Customer service experience

Education

High School diploma

Job description

Job Title: Patient Access Representative

Location: RWJUH Somerset

Department Name: Ballpark Pt

Req #: 0000264091

Status: Hourly

Shift: Evening

Pay Range: $24.10 - $24.10 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Patient Access Representative is responsible for coordinating and facilitating registrations and admissions by obtaining pertinent demographic, financial and insurance information on all patients. The Patient Access Representative ensures timely registration and promotes patient satisfaction.

Qualifications:

Required:

• Customer service experience
• High School diploma

Preferred:

• Patient Access experience
• Knowledge in all aspects of registration, Non-Federal and Federal billing regulations, and state programs such as Charity Care

Scheduling Requirements:

• Evening Shift 3-7 PM
• Rotating weekends and 2 holidays required
• Per Diem

Essential Functions:

• Provides excellent customer service to all patients, colleagues and other external and internal customers
• Interviews patients, family members and other responsible parties to gather pertinent demographic and financial information, for scheduling , pre-registration and/or registration based on assigned work
• Obtains and accurately documents all demographic information
• Obtains insurance information and initiates the verification process via third party clearinghouse
• Completes verification of coverage of all insurances and financial clearance activity has been completed
• Meets and exceeds department goals including accuracy, point of service collections and productivity
• Ensures all required forms are provided, reviewed, properly explained and signed by the patient or an approved person on behalf of the patient
• Informs patient of financial responsibility and collects appropriate dollar amount for services to be rendered; issue receipt and completes daily reconciliation of all cash collections
• Provide back-up support to hospital cashier and complete cashier functions, as assigned
• Completes Medicare Questionnaire on all patients that are eligible
• Responsible to review all work queues daily and take the required actions to update the information, correct errors and ensure that the account is accurate for billing
• Responsible to place patients in the appropriate bed and maintain the accuracy of the bed board system by tracking bed assignments through bed tracking system and to ensure timely and appropriate movement of patients within the hospital; as assigned
• Demonstrates proficiency in the entire pre-admission, registration, and financial clearance processes
• Demonstrates a high level of efficiency, accuracy and productivity
• Verifies accuracy of patient demographic information to avoid duplicating a medical record
• Follows department procedures when a duplicate medical record assignment is made
• Complies with organizational policies on Advance Directives and Patient Rights
• Provides patients with all regulatory documents, obtain required signatures, and witnesses all patients signatures
• Maintains department productivity by asking for additional duties when patient flow permits
• Makes customer needs a priority,
• Provides direct observation of the customer service being performed by other organizational members and reports issues to the supervisor/director
• Demonstrates initiative and motivation in role; proactively identifies and resolves problems in an appropriate manner and escalates issues to leadership when necessary
• Reflects commitment to building a supportive work environment and maintains a positive attitude
• Works closely and professionally with nursing and ancillary departments to foster a team environment
• Participate in training through the development of training tools, presentations at department in-services or staff meetings, or through the training of registration staff outside of the patient access department

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.Duties, responsibilities and activities may change at any time with or without notice.