Patient Access Representative

Essentia Health; Hayward (CA); On-site; USD 24,000 - 35,000; Part time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with employer contributions

Tuition reimbursement

Flexible scheduling

Generous time off

Wellness resources

Job summary

Essentia Health in Hayward, CA seeks a part-time Patient Access role to greet customers and facilitate patient registration, scheduling follow-up appointments, and providing cost estimates for upcoming visits.

The position emphasizes accurate data collection, coordinating with Virtual Patient Registration Representatives and the clinical team, and delivering compassionate customer service throughout the registration and checkout process.

Qualifications

• Experience in patient access or scheduling preferred
• Strong customer service orientation
• Attention to detail and data accuracy

Responsibilities

• Interview patients to obtain demographic and financial information
• Collect insurance cards and identification; update medical records
• Process point-of-service data collection and collect co-payments
• Maintain work queues according to supervisor guidance
• Interact with patients and coworkers to ensure high customer service
• Answer calls, schedule appointments, refer to clinical team as needed
• Sanitize registration equipment and restock supplies

Skills

Patient registration

Customer service

Data entry

Job description

Building Location:

Hayward Clinic

Department:

1006160 REGISTRATION - EH SS

Job Description:

This position greets customers and facilitates the patient registration process in a timely, professional, and courteous manner. Interviews and obtains demographic and financial information from patients or their representatives through face-to-face and virtual interactions to provide Essentia Health with the documents and data necessary to ensure appropriate care and compliant, accurate patient registration and billing.

This position serves as liaisons between patients and Virtual Patient Registration Representatives and Patient Schedulers. They must be able to complete patient checkout, schedule follow-up appointments per the physician's order, and provide patients with cost estimates and itineraries for their upcoming appointments.

Education Qualifications:

Key Responsibilities:

• Interviews patients to obtain complete demographic details, financial information, and minimum health information to ensure appropriate care provision.
• Obtains copies of insurance cards and other forms of identification, and updates patient information in the medical record as necessary.
• Performs point of service data collection, including identifying and collecting patient co-payments and down payments, reconciles the cash drawer, and reports daily deposit records associated with the collection of co-payments to ensure accurate accounting of revenue.
• Maintains all assigned work queues according to supervisor's instructions and guidance.
• Interacts positively and in a caring manner with patients, co-workers, and others to provide highest level of customer service.
• Answers incoming phone calls, schedules appointments, and refers to clinical team as needed.
• Sanitizes registration equipment between each use and restocks basic supplies.
• Other clerical duties as assigned.

Preferred Qualifications:

• Previous Patient Access Representative or Patient Scheduler experience preferred

Licensure/CertificationQualifications:

FTE:

0.6

Possible Remote/Hybrid Option:

Shift Rotation:

Day Rotation (United States of America)

Shift Start Time:

7am

Shift End Time:

5pm

Weekends:

No

Holidays:

No

Call Obligation:

No

Union:

DC USWA Hayward (DCUHW)

Union Posting Deadline:

09/24/2026

Compensation Range:

$17.26 - $25.51

Employee Benefits at Essentia Health:At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at [phone].