Patient Access Representative

Cary Medical Center; Caribou (ME); On-site; USD 23,000 - 34,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Health, dental, vision

Job summary

Cary Medical Center in Maine is seeking a Patient Access Representative to collect patient demographics and insurance details and to provide exceptional customer service at point of entry. The role emphasizes patient safety, confidentiality, and accuracy in a fast-paced environment.

The position reports to an administrative team and offers day shift hours with a competitive pay range and comprehensive benefits. Join a supportive team recognized as a great place to work in Maine.

Qualifications

• High school diploma or GED required; medical office experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong customer service and professional communication skills.

Responsibilities

• Greet and assist patients and visitors; provide courteous service.
• Answer calls promptly and direct as needed; collect demographic and insurance information.
• Verify and update patient data; ensure accuracy of account information.
• Schedule appointments and referrals; forward referrals to providers as directed.
• Maintain patient records and prepare information for visits.
• Perform clerical duties such as typing, copying, and faxing.
• Make reminder calls for upcoming appointments; scan documents into systems.

Skills

Customer service

Interpersonal communication

Phone etiquette

Attention to detail

Time management

Education

High School Diploma or GED

Medical office experience, preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Description

Schedule: Fill Time / 40hours
Shift: Day M-TH / 6:30a-5pm
FLSA Status: Non-Exempt
Pay Range

$17.25 – $25.40 per hour

The compensation range listed above represents the good-faith range Cary Medical Center anticipates relying upon when making an offer for this position. Starting pay is determined based on factors including, but not limited to, experience, education, certifications, internal equity, and market conditions.

Job Summary:
Join the team at Cary Medical Center and play a vital role in creating a positive experience for our patients from the moment they arrive. The Patient Access Representative is responsible for the accurate collection and entry of patient demographic and insurance information while providing exceptional customer service. This position performs all assigned duties with an emphasis on patient safety, patient satisfaction, accuracy, confidentiality, and professionalism.

At Cary Medical Center, we take great pride in our workplace culture. Our employees have voted us one of the Best Places to Work in Maine for six consecutive years (2021–2026). As a Patient Access Representative, you’ll be part of a supportive and collaborative team where your work has a meaningful impact on patient care and community health.

Essential Job Duties:

• Greets and assists patients and visitors.
• Promptly answers incoming calls and directs appropriately if necessary.
• Obtains initial patient information, including demographic and insurance information; reviews and maintains patient data.
• Verifies patient account information through automated processes, registration interfaces, patient contact, or payer contact, researches missing or incorrect account information; appropriately updates account activity.
• Resolves registration and claim edits and completes registration reports to accommodate processing of charge entry and claim submissions.
• Schedules patient appointments and referrals appropriately, if applicable to unit
• Forwards appropriate referrals to other providers as directed, if applicable to unit
• Maintains patient medical records and ensures that appropriate information is ready for each visit.
• Provides clerical duties such as typing, photocopying, and faxing.
• Makes reminder phone calls to patients for upcoming appointments, if applicable to unit.
• Scans documentation (insurance information, consent forms etc.) into computerized systems.
• Performs other duties as assigned. Complies with local, state, and federal laws and regulations.
• Complies with local, state and federal laws and regulations.
  

Requirements

Licenses and Education:

• High School Diploma or G.E.D, preferred
• Previous Medical Office experience, preferred
• Knowledge and skill in Microsoft Office documents (Word, Excel Spreadsheets, PowerPoint)
• Ability to answer phones and converse courteously and in a professional manner
• Interpersonal and customer service skills
• Maintains a high standard of responsibility, accountability and flexibility

Availability:

• Depending on department staffing needs, you may be asked to work nights, weekends, and holidays.

Equal Employment Opportunity:

Cary Medical Center is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable federal or Maine law.

Contact:

• To view the full job description or request additional information, please contact Kelly at 207-498-1311 or email [e-mail].
• We offer a comprehensive benefits package, including health, dental, vision, retirement, and paid time off. To view the complete benefits package, click here: Cary Medical Center Benefit Information .

Cary Medical Center is an Equal Opportunity Employer & Provider