Patient Access Representative

Saint Joseph Hospital - Berea; Berea (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Saint Joseph Berea is seeking a dedicated Patient Access Representative to support registration and admitting activities across hospital access points. You will verify demographic and insurance data, support scheduling, and assist patients with financial responsibilities to ensure timely access to care.

The role emphasizes accurate data capture, strong communication with patients and families, and adherence to privacy and regulatory standards in a busy hospital environment.

Qualifications

• High School Diploma or GED required on hire.
• 1 year of healthcare or patient access experience preferred.
• Knowledge of patient registration procedures and insurance payers.

Responsibilities

• Perform patient registration across access points and verify demographic and insurance information.
• Scan, index, and manage patient documents within the EHR for registration and billing workflows.
• Explain financial responsibilities to patients and collect payments as appropriate.
• Schedule, confirm, and adjust patient appointments to support access and provider workflows.
• Identify and resolve routine registration or insurance discrepancies following established workflows.
• Provide patient-facing support via telephone and other channels, documenting interactions.

Education

High School Diploma

GED

Job description

Job Summary and Responsibilities

Performs patient registration and admitting functions across assigned hospital access areas, which may include Emergency Department, main registration, admitting, and other patient access points. Gathers, verifies, and updates demographic, insurance, and account information to ensure accurate and timely patient data capture in support of patient access workflows. Utilizes multiple systems to support registration, scheduling, documentation, and inquiry processes, and identifies discrepancies or issues, escalating non-standard or complex scenarios in accordance with established procedures. Supports daily patient access operations by assisting with workflow needs and contributing to timely completion of access activities during scheduled and high-volume periods. Collaborates with the healthcare team and engages with patients and families to support access-related needs and a positive patient experience. Demonstrates accountability for relationship-based care, organizational mission, and core values while maintaining compliance with organizational policies, privacy standards, and regulatory requirements.

• Perform patient registration functions across assigned access points, ensuring accurate demographic information, insurance eligibility and benefits verification, and complete, confidential documentation within the electronic health record.
• Accurately scan, index, and manage patient documentation to support registration, billing, and clinical workflows in accordance with organizational standards.
• Communicate patient financial responsibility using established education tools and scripts, including estimates and patient liabilities, and collect payments at the time of service as appropriate.
• Schedule, confirm, and revise patient appointments to support timely access to care and adherence to provider and clinic workflows.
• Identify and resolve routine registration, insurance, and encounter discrepancies; follow established workflows to ??
• Provide patient-facing support via telephone and other approved communication channels, including answering inquiries, routing calls, and documenting interactions per standard procedures.

Job Requirements

Required

• High School Graduate , upon hire or
• High School GED, upon hire and
• 1 year relevant experience in healthcare, patient access setting is preferred, along with knowledge of the following: patient registration procedures and documentation, knowledge of health insurance payers, and real-time insurance eligibility verifications.
• None, upon hire

Where You'll Work

Welcome to Saint Joseph Berea, a not-for-profit, faith-based hospital established in 1898 on the grounds of Berea College. Saint Joseph Berea serves as a 25-bed critical access hospital and is recognized as a Best Place to Work in Kentucky for two years in a row (2023-2024).

CHI Saint Joseph Health is part of CommonSpirit Health, a non‑profit, Catholic health system dedicated to advancing health for all people. With approximately 175,000 team members and 25,000 physicians and advanced practice clinicians.

Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians, advanced practice clinicians, nurses, and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2,200 care centers serving 24 states.