Patient Access Coordinator

OrthoVirginia Inc; Richmond (VA); On-site; USD 22,000 - 33,000; Full time

Job summary

OrthoVirginia in Richmond, VA is seeking an engaged front desk specialist to handle patient calls, schedule appointments, and assist with insurance verifications. You will maintain accurate demographics, coordinate with physicians, and support a fast-paced, patient-centered team.

The role emphasizes exceptional customer service, clear communication, and reliable teamwork within a leading orthopedic care network. Join a collaborative environment that values accuracy and patient-first attitudes.

Qualifications

• Handles inbound and outbound patient calls with professionalism.
• Verifies patient demographics and insurance information.
• Schedules appointments according to clinic protocols.

Responsibilities

• Manages telephone calls and patient inquiries via mail or fax.
• Returns appointment requests promptly via website, MyChart, and CIH.
• Verifies insurance coverage and prepares for patient visits.
• Directs medical inquiries to appropriate resources.

Skills

Customer service

Communication skills

Telephone etiquette

Attention to detail

Tools

Epic

MyChart

Insurance verification systems

Job description

At OrthoVirginia, you’re part of a team dedicated to delivering expert orthopedic and therapy care across the state. As Virginia’s largest provider of musculoskeletal care, we offer full-time and part-time opportunities in a collaborative, team-oriented environment.With more than 159 physicians in over 35 locations—including Lynchburg, Northern Virginia, Richmond, Southwest Virginia, and Hampton Roads—OrthoVirginia is a leader in orthopedic surgery, non-surgical care, and physical, hand, and occupational therapy. Our nationally recognized specialists treat a full range of musculoskeletal injuries and conditions, helping patients of all ages move, heal, and thrive.Join us and become part of a trusted network committed to excellence in orthopedic care.Primary Functions and Responsibilities: Manages telephone calls as well as patient inquiries via mail or fax; return patient phone concierge, Website, MyChart and CIH appointment requests in a timely manner. Answers phones appropriately and professionally, providing excellent customer service. Clarifies information needed by the caller and determines the best course of action to meet the customer's needs. Effectively communicates with physicians, patients, and other professionals and returns phone calls promptly. Schedules patient's appointments in accordance with internal guidelines and physician appointment scheduling protocols. Collects and enters patient's demographics in the system completely and accurately Verifies patient's insurance information and confirms that OrthoVirginia participates with their insurance plan. Verifies any information necessary in preparation for an office visit (e.g. if the patient has seen another physician for the same problem, if x-rays are available, etc.). Direct patient calls regarding medical inquiries to the appropriate resource. Send out appointment reminder card/patient packet if requested. Assist with Epic Work Queues as appropriate/assigned. Performs other duties as assigned Knowledge, Skills, and Abilities: Ability to maintain excellent customer service relationships with referral sources, patients, physicians and peers. Demonstrated ability to make sound judgements. Dependable and able to arrive at work on time. Willing to adhere to company expectations and policies regarding professional work environment and customer support. Demonstrates professional integrity by being honest, reliable and respectful. Proven team player and willingness to work in a fast-paced team environment. Excellent listening and communication skills in order to fully support patients. Takes pride in their work and has a positive outlook.Compensation Range for this position:$16.06 - $24.09Compensation for this role will be based on several factors, including the candidate's qualifications, relevant experience, education, skills, certifications, geography/market, and internal equity considerations.This organization participates in e-Verify. Esta organización participa en e-Verify.