Pathology Coordinator

Jose E Peraza MD PLLC; Lebanon (NH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) with match

Paid time off

Learning and advancement opportunities

Collaborative work environment

Job summary

Peraza Dermatology Group in Lebanon, NH seeks a Pathology Coordinator to organize and move the pathology workflow from collection to final results. You will collaborate with Medical Assistants, Providers, Histology, outside labs, and leadership to maintain clear communication and accountability.

Primary location is the Lebanon, NH office with flexibility to other clinics. The role requires strong ownership, organizational skills, and experience with EMR systems and laboratory processes.

Qualifications

• Must have dermatology experience or strong dermatology exposure.
• Minimum 3 years in a medical office/healthcare setting preferred.
• Experience with EMR systems and electronic charting required.

Responsibilities

• Coordinate day-to-day pathology workflow for dermatology biopsies, surgical specimens, and Mohs cases.
• Ensure specimens are properly identified, labeled, documented, stored, submitted, and tracked.
• Courier specimens from Claremont and New London to Lebanon; coordinate in-house courier from Windsor and Derry.
• Review pathology requisitions for accuracy and resolve discrepancies before submission.
• Serve as main contact for pathology-related questions and workflow with staff and leadership.
• Track specimens and pathology reports from submission through final results and follow up on missing items.
• Coordinate pathology workflow for Mohs cases, including staging and communication with surgical team.
• Maintain accurate pathology records, requisitions, tracking, and EMR documentation.

Skills

Ownership & accountability

Organizational skills

Attention to detail

EMR proficiency

HIPAA knowledge

Problem-solving

Education

High school diploma or equivalent

Associate degree in healthcare or related field

Tools

Microsoft Office

Job description

Peraza Dermatology Group is a family-owned, general dermatology practice focused on providing patients with the best skin care and treatment. The practice has grown over the last 40 years, with offices in Claremont, Hanover/Lebanon, New London, Derry, NH, and Windsor, VT. Peraza Dermatology believes in putting patients first, is committed to honesty and integrity in all things, believes in teaching/learning with open ideas, encourages high-performance and accountability, and insists on respectful, constructive team interactions to create a rewarding place to work.

The practice provides a comprehensive compensation and benefits package, including competitive wages, a generous benefits package with health insurance, a 401(k) with a match, paid time off, opportunities for learning and advancement, and a collaborative work environment.

Practice CORE Values:

The mission of Peraza Dermatology Group (PDG) is to provide the highest quality of dermatologic care to each patient in a personal, respectful, and ethical manner. Such care recognizes the importance of quality service to patients and co-workers. In this context, each employee has the following responsibilities as an individual contributor:

• We place the interests of our patients first.
• We are committed to honesty and integrity in all our relationships with patients and colleagues.
• We are a learning practice, open to new ideas. We are honest, and we learn from our mistakes. We do not repeat them.
• We operate as a meritocracy, where high performance is encouraged, and each of us is accountable for our decisions.
• We insist on respectful, constructive team interactions to create a rewarding place to work and operate. We make decisions in a true spirit of collaboration and partnership.

Job Summary:

The Pathology Coordinator is responsible for keeping the practice's pathology workflow organized, efficient, and moving forward from specimen collection, through final results. The role is the cornerstone of communication and accountability for pathology-related activities across the practice, working closely with Medical Assistants, Pathology team members, the Histology team, outside laboratories, and leadership. Primary location is Lebanon, NH office location but remaining flexible to move around other clinical locations.

Primary Duties:

• Coordinates the day-to-day pathology workflow for dermatology biopsies, surgical specimens, and Mohs cases, including specimens processed in-house and those sent to outside laboratories.
• Works closely with Medical Assistants and Providers to make sure specimens are properly identified, labeled, documented, stored, submitted, and tracked.
• Responsible for couriering specimens/samples from Claremont and New London to Lebanon. Coordinates courier service (in house) from Windsor and Derry.
• Reviews pathology requisitions for accuracy and completeness and work with the appropriate team member to resolve and discrepancies before submission.
• Serves as the main point of contact for pathology-related questions and workflow between Medical Assistants, Providers, laboratory staff, outside pathology laboratories, and leadership.
• Responsible for tracking specimens and pathology reports from submission through final results, following up on anything that is missing, delayed, rejected, or incomplete.
• Coordinates the pathology workflow for Mohs cases, including specimen identification, stage tracking, documentation, and communication with the Mohs surgical team.
• Keeps pathology records, requisitions, tracking logs, and EMR documentation accurate and up to date.
• Recognizes and promptly escalates specimen discrepancies, quality concerns, or other pathology issues to the appropriate Medical Assistant, Provider, laboratory staff, or leadership.
• Help ensure pathology process follows applicable New Hampshire laboratory requirements, CLIA, HIPAA infection-control standards, and practice policies.
  • Assist with paperwork for CLIA.
• Monitors pathology turnaround times, maintains necessary supplies, and looks for ways to make the overall flow more efficient.

Secondary Duties:

• Serves as the primary backup to the other pathology team members.
• Assists the Histology team with administrative tasks such as paperwork, filing, and cataloging.
• Assists the Clinical team when necessary or requested.
• Present during Mohs surgery days.

Skills:

• Strong sense of ownership, accountability, and follow-through.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Strong attention to detail and commitment to maintaining accurate patient records and documentation.
• Proficiency in electronic medical records (EMR), medical documentation, and medical scribing.
• Knowledge of medical terminology, clinical procedures, infection control practices, and HIPAA regulations.
• Must be a proactive thinker and action taker.
• Ability to consistently monitor outstanding items and follow them through to completion.
• Proactive approach to identifying and resolving issues, delays, and discrepancies.
• Strong problem-solving and critical-thinking skills.
• Proficient in the use of computers, tablets (iPad), Microsoft Office applications, and other healthcare technologies.
• Must exercise constant attention to safety practices as defined by the Safety Program's Bloodborne/Airborne Pathogen requirements.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive patient information.

Education:

• High school diploma or equivalent required.
• Associate degree in healthcare, medical assisting, laboratory science, or related field is preferred.

Experience:

• Minimum of three years of experience in a medical office, physician practice, or healthcare setting preferred.
• Dermatology experience is required.
• Experience with EMR systems and electronic charting is required.

Physical Requirements:

• Must be able to balance certain mental and emotional stressors from working in a medical/health care environment.
• Must be able to lift up to 20 pounds (office equipment, supplies, etc.)
• Requires long periods of standing/walking/sitting.
• Requires the ability to reach, stoop, bend, kneel, and crouch.

Other:

This job description was written for Peraza Dermatology Group for the role of Pathology Coordinator. This position is required to fulfill "other duties" as assigned by the manager as it fits within the scope of the position.

As part of our hiring process, Peraza Dermatology Group will conduct a background check, which may include criminal history, reference checks, and verification of employment or education for employment applicants, where permitted or required by applicable law.

Applicants will be provided with any required notices and authorization forms before a background check is conducted. Information obtained through the process will be handled confidentially and used only for lawful employment-related purposes.

If information from a background check may affect an employment decision, the applicant will be given any notices and opportunity to respond or dispute inaccurate information required by applicable law.

This disclaimer does not limit any additional background-check requirements that may apply to particular positions under federal or New Hampshire law.