Patent Prosecution Admin Assistant

IP Attorneys; Boston (MA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) with employer match

Tuition reimbursement

Paid time off (PTO)

Job summary

Wolf Greenfield seeks an IP Administrator Assistant to provide clerical and overflow support for domestic patent prosecution. The role includes processing USPTO communications, maintaining electronic IP files, assisting with time entry, and performing general office duties with accuracy and discretion.

The candidate will prepare and file USPTO documents, format and proofread materials, and utilize MS Outlook, Word, and Excel, as well as IP software solutions.

Qualifications

• Bachelor's degree preferred.
• Experience in business or law firm setting preferred.
• Excellent oral and written communication skills.
• Strong interpersonal skills and ability to work with diverse constituencies.
• Strong problem-solving, organizational, and attention to accuracy.
• Ability to prioritize workload and meet deadlines.
• Flexibility and resourcefulness to support firm needs.
• Proficiency with MS Outlook, Word, and Excel; familiarity with IP software.

Responsibilities

• Review and process USPTO communications and complete checklists according to firm policies.
• Maintain electronic client IP files and data integrity in accordance with policies.
• Assist with practitioner time entry and in-office support tasks.
• Produce and format documents; proofread for formatting, spelling, and grammar.

Skills

Communication

Interpersonal skills

Critical thinking

Attention to detail

Prioritization

Adaptability

MS Office

Confidentiality

Reliability

Education

Bachelor's degree

Tools

IP software solutions

Job description

Wolf Greenfield seeks an IP Administrator Assistant to provide clerical and overflow support for domestic patent prosecution. The role includes processing USPTO communications, maintaining electronic IP files, assisting with time entry, and performing general office duties with accuracy and discretion.

The candidate will prepare and file USPTO documents, format and proofread materials, and utilize MS Outlook, Word, and Excel, as well as IP software solutions.