Patent Practice Assistant (Hybrid)

Fenwick & West; Washington (District of Columbia); Hybrid; USD 76,000 - 108,000; Full time

Benefits offered by this job

Healthcare benefits

Life Insurance

Health Savings Accounts (HSA) / Flex 4

Wellbeing program

Job summary

Fenwick & West is seeking a Patent Practice Assistant to provide administrative support to the Client Services Administrative team. The role can be based in any U.S. office and offers a hybrid work arrangement with in-office hours driven by business needs.

The 37.5-hour work week runs Monday through Friday, 9:00 am to 5:30 pm, with overtime as needed. The ideal candidate will handle conflict checks, docketing, prebills, client communications, travel logistics, calendar coordination, and other

Qualifications

• Minimum of two (2) years of relevant administrative work experience.
• Experience in a law firm setting is preferred.
• Proficiency in MS Office applications.

Responsibilities

• Prepare conflict checks for new matters and process engagement letters for new clients.
• Obtain docket numbers for all matters and create inventor records in the Fenwick docketing system.
• Create initial client procedures for new clients assigned by the team.
• Review and edit prebills and upload documents to client databases.
• Review and process U.S. Publications and prepare draft client correspondence.
• Manage room creation and maintenance for specific clients and handle travel logistics.
• Coordinate attorney calendars and assist with conference room requests.
• Assist with MCLE tracking and perform status checks on Office actions.
• Back-up team member as required and perform other duties as assigned.

Skills

Multitasking

Attention to detail

Initiative

Proofreading

Typing speed

Client service

Written & verbal communication

Discretion / confidentiality

Teamwork

MS Office proficiency

Tools

MS Office

Job description

Fenwick & West is seeking a Patent Practice Assistant to provide administrative support to the Client Services Administrative team. The role can be based in any U.S. office and offers a hybrid work arrangement with in-office hours driven by business needs.

The 37.5-hour work week runs Monday through Friday, 9:00 am to 5:30 pm, with overtime as needed. The ideal candidate will handle conflict checks, docketing, prebills, client communications, travel logistics, calendar coordination, and other