Patent Administrative Specialist — Hybrid

Fenwick & West; Seattle (WA); Hybrid; USD 76,000 - 108,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Fenwick & West is seeking a Patent Practice Assistant to support the Client Services Administrative team, ensuring quality service and a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients by maintaining effective and efficient workflows. This role can be based in any of our U.S.

offices and offers a hybrid work arrangement, allowing you to work both from home and in the office.

Qualifications

• Minimum two years' administrative experience.
• Experience in a law firm setting preferred.
• Strong organizational and communication skills.
• Ability to work with diverse teams and clients.

Responsibilities

• Prepare conflict checks for new matters and process engagement letters.
• Obtain docket numbers for U.S. and non-U.S. matters and create inventor records.
• Create initial client procedures for new clients.
• Review and edit prebills.
• Upload documents to client databases.
• Review and process U.S. publications.
• Prepare draft client correspondence.
• Manage propel room creation and maintenance for specific clients.
• Manage group and vendor expenses and bar dues.
• Coordinate attorney calendars.
• Handle conference room and visiting office requests.
• Handle travel arrangements.
• Handle time entry corrections.
• Fenwick CRM database edits.
• Assist with MCLE tracking.
• Download USPTO filings from Patent Center.
• Perform status checks on Office actions.
• Serve as back-up to team members.
• Perform other duties as assigned.

Skills

Multitasking

Attention to detail

Take initiative

Proofread

Typing skills

Excellent communication

Confidentiality

Team player

MS Office proficiency

Job description

Fenwick & West is seeking a Patent Practice Assistant to support the Client Services Administrative team, ensuring quality service and a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients by maintaining effective and efficient workflows. This role can be based in any of our U.S.

offices and offers a hybrid work arrangement, allowing you to work both from home and in the office.