Patent Practice Admin — Hybrid Role (Docketing & Client Ops)

Fenwick & West; New York (NY); Hybrid; USD 76,000 - 108,000; Full time

Benefits offered by this job

Healthcare benefits

Life Insurance

Health Savings Accounts

Flexible Spending Accounts

Wellbeing programs

Job summary

Fenwick & West is seeking a Patent Practice Assistant to provide administrative support to the Client Services Administrative team. The role is hybrid, based in the U.S.

with a 37.5-hour workweek from 9:00 am–5:30 pm, Monday to Friday, and flexibility for overtime as needed. Responsibilities include preparing conflict checks, processing engagement letters, creating inventor records, reviewing prebills, and managing calendars, travel, and office requests.

Qualifications

• Minimum two (2) years of relevant administrative work experience.
• Experience in a law firm setting is preferred.

Responsibilities

• Prepare conflict checks for new matters and processing engagement letters.
• Create inventor records and docket entries in the Fenwick patent docketing system.
• Review prebills and upload documents to client databases.
• Manage travel, calendars, conferences, and office requests.
• Assist with MCLE tracking and general team support.

Skills

Multitask

Attention to detail

Initiative

Proofreading

Typing

Client service

MS Office

Tools

MS Office

Patent Center

Fenwick CRM

Job description

Fenwick & West is seeking a Patent Practice Assistant to provide administrative support to the Client Services Administrative team. The role is hybrid, based in the U.S.

with a 37.5-hour workweek from 9:00 am–5:30 pm, Monday to Friday, and flexibility for overtime as needed. Responsibilities include preparing conflict checks, processing engagement letters, creating inventor records, reviewing prebills, and managing calendars, travel, and office requests.