Patent Docketing Coordinator

WilmerHale; Denver (CO); On-site; USD 79,600 - 109,450; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Job summary

WilmerHale in Denver is seeking a detail-oriented docketing professional to review and manage patent-related correspondence and database entries. This role involves ensuring compliance with USPTO rules while delivering high-quality service and communication.

The ideal candidate must possess a BA/BS degree, prior IP prosecution experience is preferred, and a commitment to professionalism. The position offers a hybrid working schedule and a competitive salary range.

Qualifications

• Strong knowledge of USPTO Rules.
• Professional demeanor and exacting attention to detail.
• Excellent oral and written communication skills.
• Ability to meet deadlines with minimal supervision.

Responsibilities

• Review incoming USPTO and foreign associate correspondence daily.
• Enter new records into the docketing database.
• Dedocket actions from follow-on documents.
• Maintain strong knowledge of U.S. and foreign patent rules.

Skills

USPTO Rules

Detailed attention

Oral and written communication

Organizational skills

Computer skills (CPI, Word, Outlook, Access, IPDAS)

Education

BA/BS or equivalent experience

Job description

About the Role

Develops and promotes a collaborative atmosphere and provides confident, responsive support to clients, attorneys, paralegals and secretaries. Demonstrates a proactive and comprehensive approach to all aspects of docketing. Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto.

What You Will Be Doing

• Thoroughly reviews incoming USPTO and foreign associate correspondence daily for deadlines, enters appropriate information into the docketing database, report and save mail to client workspace working to complete process within one day. Bring any exceptions to the attention of the IP Docketing Supervisor.
• Enter new records into the docketing database from information contained in newly‑filed patent applications, completes checklist and confirms filing package is filed in docketing workspace.
• Dedocket actions in the docketing database from information contained in newly‑filed responses and other follow‑on documents, complete checklist and move filing package in docketing workspace.
• Enters bar dates and target filing dates into CPI from information obtained from Patent Administrator's New Matter emails.
• Develops and maintains strong knowledge of U.S. and foreign patent rules and is attentive to proposed rule changes. Works with IP Staff Training & Docketing Manager and Patent Administrators to prepare for rule changes.
• Demonstrates a strong commitment to professionalism, delivering high-quality service, and maintaining a positive, solution-oriented ("can-do") approach. Effectively supports internal departments, external clients, and vendors through clear, courteous communication via electronic correspondence, telephone, and in-person interactions.

What You Will Bring to This Position

• Strong knowledge of USPTO Rules.
• Professional demeanor, exacting attention to detail, high quality work standards, and the ability to prioritize and perform effectively under pressure.
• Excellent oral and written communication skills.
• Excellent organizational and interpersonal skills necessary.
• Ability to meet deadlines with minimal supervision
• Strong computer skills necessary with experience in CPI, Word, Outlook, Access, IPDAS
• Ability to work overtime as needed.
• Remains open to technological change as generative AI becomes more integrated into the firm's practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation.

Education

• BA/BS or equivalent experience

Experience

• Prior IP prosecution experience in the capacity of a secretary, paralegal or docketer preferred.

Benefits

• The hiring range for this position is $79,600 - $109,450 annually, with final compensation based on experience, qualifications and internal equity.
• This position is eligible for a Hybrid Schedule
• Medical, dental, and vision insurance
• 401(k) with company match and profit‑sharing options
• Paid time off and holidays
• For additional information about our benefits, please click here.

Our Commitment

Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodation for qualified individuals with disabilities and otherwise as required by applicable law.

For more information about Equal Employment Opportunity, please click here.

Location: Denver, Colorado, United States

Position Type: Full-Time/Regular

Salary: $79,600.00 - $109,450.00 USD