WC Admin

Hallmark Aviation Services; Boston (MA); On-site; USD 115,300 - 144,100; Full time

Job summary

Hallmark Aviation Services is seeking an IP Staff Trainer to ensure the accuracy of patent filings and develop training programs for staff. The role involves coordinating with managers to identify issues, establish best practices, and ensure compliance with patent rules. Applicants should have at least 2 years of experience in IP staff training, a BA/BS or equivalent experience in patent prosecution, and strong skills in Microsoft Word and docketing software. The position is based in Boston, Massachusetts, with a salary range of $115,300 - $144,100.

Qualifications

• Professional demeanor, exacting attention to detail and high quality work standards required.
• Ability to prioritize, perform effectively under pressure, work independently and meet deadlines with minimum supervision.
• Excellent analytical, organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work over-time and travel as needed.

Responsibilities

• Responsible for quality control of U.S. and PCT patent filings for accuracy and completeness.
• Coordinates with IP Staff Training and Docketing Manager on patent training programs.
• Develops and establishes patent prosecution best practices.
• Acts as a resource for legal staff in resolving patent process issues.
• Responsible for completion of 9-month file audits.

Skills

Attention to detail

Analytical skills

Organizational skills

Interpersonal skills

Communication skills

Proficiency in Microsoft Word

Proficiency in Outlook

Knowledge of patent rules

Education

BA/BS preferred or equivalent experience in patent prosecution

Tools

Docketing software

Job description

About This Role

Responsible for quality control of all U.S. and PCT patent filings for Washington, DC and Western office for accuracy and completeness. Identifies recurring issues and works with IP Staff Training and Docketing Manager, Best Practices Committee and others to resolve.

What You Will Be Doing

• Responsible for quality control of all U.S. and PCT patent filings for Washington, DC and Western office for accuracy and completeness. Identifies recurring issues and works with IP Staff Training and Docketing Manager, Best Practices Committee and others to resolve.
• Coordinates with IP Staff Training and Docketing Manager, Best Practices Committee and others on patent training programs for secretaries and paralegals. Designs and implements IP training programs for all staff. Keeps abreast of trends and changes in the practice to deliver up to date and accurate training programs.
• Works with IP Staff Training and Docketing Manager, Best Practices Committee and others to develop and establish patent prosecution best practices, standardize work product and promote compliance.
• Demonstrates proficiency in U.S. and foreign patent rules. Evaluates impact of rule changes on administrative practices and works with IP Staff Training and Docketing Manager, Best Practices Committee and others to implement appropriate changes.
• Works with IP Staff Training and Docketing Manager, Best Practices Committee and others to establish and implement procedures for filing documents at the U.S. Patent and Trademark Office.
• Acts as a resource for legal staff and secretaries in resolving patent process issues.
• Responsible for completion of 9-month file audits for the DC and Western offices.
• Assists with requesting and receiving responses to final due date reminders as docketed for the DC and Western offices.
• Assumes additional responsibilities as assigned.
• Displays professionalism, quality service and a “can do” attitude to internal members/departments of the firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.

The salary range for this position is $115,300 - $144,100.

Requirements

• Professional demeanor, exacting attention to detail and high quality work standards required.
• Ability to prioritize, perform effectively under pressure, work independently and meet deadlines with minimum supervision.
• Excellent analytical, organizational and time management skills.
• Strong communication and interpersonal skills.
• Demonstrated proficiency in Microsoft Word and Outlook, searching and docketing software required.
• Ability to work over‑time and travel as needed.

Education

• BA/BS preferred or equivalent experience in patent prosecution - U.S. and foreign (5-7 years).

Experience

• 2+ years IP staff training experience required.

What You Will Bring/Your Qualifications

Knowledge/Skills/Abilities:

• Professional demeanor, exacting attention to detail and high quality work standards required.
• Ability to prioritize, perform effectively under pressure, work independently and meet deadlines with minimum supervision.
• Excellent analytical, organizational and time management skills.
• Strong communication and interpersonal skills.
• Demonstrated proficiency in Microsoft Word and Outlook, searching and docketing software required.
• Ability to work over‑time and travel as needed.

Education:

• BA/BS preferred or equivalent experience in patent prosecution - U.S. and foreign (5-7 years).

Experience:

• 2+ years IP staff training experience required.

Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodations for qualified individuals with disabilities and otherwise as required by applicable law.

For more information about Equal Employment Opportunity, please click here.