Patent Data Coordinator: Docketing & Systems Support

Fenwick & West LLP; Boston, New York, Northern (MA, NY, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Life Insurance

Health Savings Accounts

Flexible Spending Accounts

Wellbeing program

Job summary

Fenwick & West LLP is seeking an IP Database Coordinator to support the IP Systems Manager and docketing team. You will enter, audit, and maintain patent matter data in the docketing system, ensuring accuracy and timely updates.

The role requires attention to detail and collaboration with Docketing, Records, and Accounting staff. A bachelor’s degree is preferred and 1–2 years in a similar administrative role is desirable. The position offers a hybrid work arrangement across U.S. offices.

Qualifications

• 1–2 years of experience in data entry, records administration or similar detail-oriented role.
• Familiarity with docketing software or patent data is a plus.
• Strong organizational and communication skills; able to work independently and in a team.

Responsibilities

• Enter, update, and maintain patent matter data accurately and timely.
• Perform routine quality checks and audits of docket records.
• Follow data entry standards and maintain consistency across client portfolios.
• Flag recurring data issues to IP Systems Manager and assist in resolutions.
• Coordinate with staff to confirm new matter information is complete.
• Provide first-level support for routine docketing software questions and assist with testing updates.

Skills

Data entry

Quality review

SQL

Patricia

Excel

Docketing software

Education

Bachelor's degree preferred

Tools

Patricia

SQL

Docketing software

Job description

Fenwick & West LLP is seeking an IP Database Coordinator to support the IP Systems Manager and docketing team. You will enter, audit, and maintain patent matter data in the docketing system, ensuring accuracy and timely updates.

The role requires attention to detail and collaboration with Docketing, Records, and Accounting staff. A bachelor’s degree is preferred and 1–2 years in a similar administrative role is desirable. The position offers a hybrid work arrangement across U.S. offices.