Hybrid IP Data Coordinator | Docketing & Accuracy

Fenwick & West LLP; Palo Alto (CA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Healthcare

Life Insurance

Health Savings Account

Flexible Spending Accounts

Wellbeing program

Hybrid work model

Job summary

Fenwick & West LLP is seeking an IP Database Coordinator to support the IP Systems Manager and docketing team. This role focuses on precise data entry, timely updates, and routine quality reviews of the patent docketing database, with hybrid work from home and Fenwick offices.

Strong attention to detail and organizational skills are essential for meeting deadlines and client service needs. The position supports data audits, new matter intake, and basic docketing software troubleshooting, with

Qualifications

• Precision and accuracy with meticulous data entry and review.
• Strong organizational skills to manage multiple tasks and deadlines.
• Basic proficiency with database/docketing software; training provided; SQL or Patricia experience a plus.
• Comfort with spreadsheets (Excel) for data review and comparison.
• Good written and verbal communication; able to work with staff at all levels.
• Ability to work independently and in a team.
• Familiarity with patent terminology is a plus; willingness to learn.
• Strong problem solving and critical thinking.
• 1–2 years in data entry, records administration, or similar role.
• Prior law firm/IP/prosecution experience a plus.
• Bachelor's degree preferred.

Responsibilities

• Enter, update, and maintain patent matter data accurately and timely.
• Perform routine quality checks and audits to identify discrepancies.
• Follow established data entry standards for consistency across client portfolios.
• Flag recurring data issues to IP Systems Manager and assist in resolutions.
• Maintain records of data corrections and audit findings.
• Coordinate with Docketing, Records, and Accounting staff to verify new matter information.
• Support timekeepers to gather or clarify missing matter information.
• Provide first-level support on routine docketing software questions.
• Assist testing of system updates and reports prior to release.
• Help maintain or create department documentation and training materials.
• Support ad hoc data extraction requests under IP Systems Manager guidance.

Skills

Data entry

Quality review

SQL

Patricia

Excel

Written comms

Teamwork

Education

Bachelor's degree

Tools

SQL

Patricia

Excel

Job description

Fenwick & West LLP is seeking an IP Database Coordinator to support the IP Systems Manager and docketing team. This role focuses on precise data entry, timely updates, and routine quality reviews of the patent docketing database, with hybrid work from home and Fenwick offices.

Strong attention to detail and organizational skills are essential for meeting deadlines and client service needs. The position supports data audits, new matter intake, and basic docketing software troubleshooting, with