Patent Administrator

Pathways Personnel, Inc.; San Francisco (CA); Hybrid; USD 96,000 - 118,000; Full time

Job summary

Pathways Personnel, Inc. is assisting a client in San Francisco seeking an experienced Patent Administrator to support a busy patent practice.

This role focuses on coordinating domestic patent prosecution, managing filings, deadlines, and documentation in a deadline-driven environment. The ideal candidate brings 3–6 years of patent prosecution experience, proficiency with USPTO processes, and strong organizational and communication skills.

Qualifications

• 3–6 years of domestic patent prosecution experience.
• Familiarity with USPTO filing procedures and docket management.
• Proficiency in Outlook, Word, and Excel; strong database skills.
• Exceptional attention to detail and data integrity.
• Strong written and verbal communication and a service-oriented approach.

Responsibilities

• Coordinate Domestic Patent Prosecution: Prepare, review, and file documents with the USPTO.
• Manage dockets and deadlines and ensure compliance with procedures.
• Maintain accurate electronic records and IP databases.
• Process USPTO communications and coordinate follow-up.
• Open new matters, update records, and conduct conflict checks.
• Collaborate with attorneys, clients, and internal teams to keep matters progressing.
• Provide administrative support for additional tasks.

Skills

Patent Prosecution

USPTO Filing

MS Office

Attention to Detail

Communication Skills

Organization

Job description

Our client is seeking an experienced Patent Administrator to support a busy Patent practice, coordinating domestic patent prosecution matters and helping ensure critical filings, deadlines, and documentation are managed with precision. This is an opportunity for an organized, detail-oriented professional with a strong patent prosecution background to work closely with attorneys and internal teams in a collaborative, deadline-driven legal environment.

Location: San Francisco (or any California office)

Compensation: Up to $107K

Hybrid Schedule: Four days in office, one day remote

Core Responsibilities

• Coordinate Domestic Patent Prosecution: Prepare, review, and file legal documents, reports, and correspondence with the U.S. Patent and Trademark Office (USPTO), ensuring accuracy and timely submission.
• Manage Dockets and Deadlines: Support attorneys with docket management, monitor prosecution deadlines, and help ensure compliance with established procedures.
• Maintain Accurate Records: Manage electronic files, update intellectual property databases, and uphold the accuracy and integrity of matter information.
• Process USPTO Communications: Review and process official patent office correspondence and coordinate appropriate follow-up.
• Support Matter Management: Open new matters, update existing records, and process conflict checks in accordance with firm policies.
• Collaborate Across Teams: Serve as a key point of coordination among attorneys, clients, and internal stakeholders to keep patent matters organized and progressing efficiently.
• Provide Administrative Support: Assist with additional administrative responsibilities and projects as needed.

Requirements:

• 3–6 years of domestic patent prosecution experience, preferably in a law firm environment.
• Familiarity with USPTO filing procedures, patent prosecution workflows, and docket management.
• Proficiency in Microsoft Outlook, Word, and Excel, along with strong database and general technology skills.
• Exceptional attention to detail and a commitment to accuracy, confidentiality, and data integrity.
• Strong written and verbal communication skills and a professional, service-oriented approach.
• Excellent organizational skills and the ability to manage multiple priorities while meeting time-sensitive deadlines.
• A proactive, solutions-oriented mindset and the ability to work independently while contributing to a collaborative team.