Parts Specialist – Heavy Equipment

Middlesex co; Middlesex (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Employee assistance programs

Life insurance

Disability benefits

401k with matching

Tuition reimbursement

Generous paid time off

Job summary

A leading heavy equipment company in Middlesex is seeking a Parts Specialist to manage sourcing, ordering, and distribution of parts for heavy construction equipment. The role requires a detail-oriented individual with mechanical knowledge and strong organizational skills. Responsibilities include ordering parts, maintaining inventory, and collaborating with management to ensure efficient operations. This position offers a comprehensive benefits package, and is crucial in minimizing equipment downtime for operations.

Qualifications

• 2+ years of experience in a parts role within heavy equipment or construction.
• Working knowledge of construction and earthmoving equipment.
• Valid driver’s license required (Class 5 or equivalent).

Responsibilities

• Source and order heavy equipment parts based on requests.
• Receive, inspect, and verify shipments for accuracy.
• Maintain accurate inventory records.
• Organize parts storage areas.
• Track back-ordered items and communicate lead times.
• Ensure compliance with safety standards.

Skills

Detail-oriented

Strong organizational skills

Communication skills

Team player

Mechanical knowledge of heavy equipment

Education

High school diploma or equivalent

Tools

Inventory management software

Microsoft Office Suite

Job description

Position Summary:

The Parts Specialist – Heavy Equipment is responsible for sourcing, ordering, receiving, and distributing parts and materials required for the maintenance and repair of heavy construction equipment. This role plays a critical part in ensuring the availability of high-quality parts to minimize equipment downtime and support field and shop operations. The ideal candidate is detail-oriented, has solid mechanical knowledge of heavy equipment, and thrives in a fast-paced, team-driven environment.

Responsibilities:

• Source and order heavy equipment parts based on maintenance work orders, technician requests, and preventative maintenance schedules
• Receive, inspect, and verify shipments of parts for accuracy and damage
• Maintain accurate inventory records using inventory management software
• Organize and label parts storage areas to optimize space and retrieval efficiency
• Issue parts to mechanics/technicians, ensuring proper documentation and inventory control
• Track back-ordered items and communicate lead times with service and operations teams
• Coordinate parts returns, warranty claims, and vendor credits
• Monitor stock levels and assist in conducting regular cycle counts and physical inventory audits
• Work closely with service and fleet managers to anticipate parts needs based on equipment schedules
• Ensure the parts room, storage areas, and yard are clean, organized, and compliant with safety standards
• Maintain relationships with suppliers to ensure competitive pricing and reliable delivery

Qualifications:

• High school diploma or equivalent; education in parts, logistics, or heavy equipment maintenance is an asset
• 2+ years of experience in a parts role within a heavy equipment, construction, or industrial environment
• Working knowledge of construction and earthmoving equipment (e.g., excavators, loaders, dozers, graders, etc.)
• Familiarity with manufacturers and parts systems (e.g., Caterpillar, John Deere, Komatsu, Volvo)
• Proficient with inventory management software and Microsoft Office Suite
• Strong organizational and communication skills
• Ability to work independently and manage multiple priorities
• Must be able to lift and move heavy parts as needed
• Valid driver’s license required (Class 5 or equivalent); forklift certification is an asset

Necessary Attributes:

• Must possess the ability to adapt to different personalities and management styles.
• Team player and with good interpersonal skills.
• Ability to manage a team in an efficient and effective manner.
• Self-starter with good verbal and written communication skills.
• Reliance on experience and judgment to plan and accomplish goals.
• Dedicated and hard working.
• Strong leadership qualities.

Work Conditions:

• Full-time position; may include overtime and occasional weekend work
• Work is performed in a shop and occasionally outdoor yard environments
• PPE required in designated work areas

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.