Parts Ordering Supervisor

Mills Auto Group; Willmar, Northern (MN, KY); On-site; USD 60,174,000 - 65,904,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Plan

Health Savings Account

Cafeteria Plan

Life Insurance

Employer sponsored 401(k) & potential 

Profit Sharing

Paid Time Off

Designated Paid Holidays

Job summary

Mills Auto Group is seeking a Leadership role for the Parts Ordering Team. The ideal candidate will lead daily functions, manage CDK part ordering, and oversee invoicing and stock processes while ensuring accurate, timely manufacturer orders.

We require strong leadership, organization, and communication skills, with the ability to work independently and with a team. The role operates Monday–Friday, 8:00am–5:30pm in Willmar, MN.

Qualifications

• Leadership and administrative abilities with strong attention to detail.
• Excellent communication and organizational skills; able to multi-task.
• Ability to work independently and in a team.
• Experience with parts ordering and invoicing processes preferred.

Responsibilities

• Leading and supervising all daily functions within the Ordering Team, including coverage for and timely input of all manufacturer orders each day.
• Overseeing all aspects of the CDK parts ordering process and related manufacturer download processes.
• Overseeing the exception reporting processes with receiving for each manufacturer.
• Overseeing the Invoice roll process for special order parts.
• Overseeing the integrity of open orders and auditing/verification for each manufacturer.
• Overseeing the various manufacturers' automated stock replenishment and supplemental stock ordering processes.
• Overseeing the GM and Ford truckload programs to maximize manufacturer discounts.
• Downloading and ordering parts multiple times throughout the day for various manufacturers.
• Auditing exception reports from the previous day’s orders and billing routines.
• Assisting our Parts Ordering Team with manufacturer ordering questions.
• Consistently executing old order clean up routines.

Skills

Leadership

Administrative abilities

Detail-oriented

Organized

Multi-tasking

Communication skills

Tools

CDK parts ordering

Exception reporting

Invoice roll process

Open orders auditing

Stock replenishment

GM truckload program

Ford truckload program

Job description

Description

We are seeking an individual for a Leadership position for our Parts Ordering Team. This Team / Department consistently submits automotive parts orders each day throughout the day, researches and matches invoices on our Manufacturers website, and codes invoices to ensure accurate payment timelines.

We are looking for an individual with excellent Leadership and administrative abilities that will be a positive representative for our business. This position requires someone who is detail-oriented with accuracy, organized, able to multi-task, can work independently as well as with a Team, and has excellent communication skills.

This position will be responsible for:

• Leading and supervising all daily functions within the Ordering Team, including coverage for and timely input of all manufacturer orders each day.


• Learning, understanding and overseeing all aspects of the CDK parts ordering process and how each manufacturer download process relates.


• Learning, understanding and overseeing the exception reporting processes with receiving for each manufacturer.


• Learning, understanding and overseeing the Invoice roll process for special order parts.


• Learning, understanding and overseeing the integrity of open orders and ensuring older and aged orders are audited and verified for each manufacturer.


• Learning, understanding and overseeing the various manufacturers automated stock replenishment processes and any supplemental stock ordering processes.


• Learning, understanding and overseeing the GM and Ford truckload programs to maximize manufacturer discounts.


• Downloading and ordering parts multiple times throughout the day for various manufacturers.


• Auditing exception reports from the previous day’s orders and billing routines.


• Assisting our Parts Ordering Team with manufacturer ordering questions.


• Consistently executing old order clean up routines.

The scheduled workdays are Monday through Friday, and the work hours are 8:00am to 5:30pm.

The starting hourly pay rate range for this position is $21.00 – $23.00+ and will be evaluated based upon relevant skills, training, experience, education and other job-related factors permitted by law.

We offer YOU:

• Opportunity for growth and advancement within our Company!


• Leader in our industry for overall Employment Package!


• Medical Insurance


• Dental Insurance


• Vision Plan


• Health Savings Account


• Cafeteria Plan


• Life Insurance


• Employer sponsored 401(k) & potential Profit Sharing


• Paid Time Off


• Designated Paid Holidays

The Health, Wellness, and Safety of our Team Members is a Top Priority for our Company!

Mills - A Trusted Tradition Since 1922!