Parts Clerk

Tractor & Equipment Co. in; Billings (MT); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

401k with Company Match

Vision Insurance

Life/AD&D & Disability Insurance

Employee Assistance Program

Quarterly Recognition Cash

Credit Union Membership

Career Growth Opportunities

Seniority Bonus

Employee Referral Bonus

Job summary

Tractor & Equipment Co. in Billings, MT is seeking a Parts Clerk to provide administrative and operational support to the Parts Department.

You will process and reconcile parts transactions, monitor reports, support return programs, and maintain departmental records. The role requires strong attention to detail, organization, and the ability to work across multiple systems while managing tasks and deadlines.

Qualifications

• High school diploma or equivalent required.
• Valid driver’s license required.
• Prior experience in a parts department, warehouse, inventory, accounting support, or administrative role preferred.
• Proficiency with Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to prioritize work, meet deadlines, and manage multiple tasks simultaneously.

Responsibilities

• Provide administrative support for Parts, Warehouse, and Sales workgroups.
• Monitor and reconcile claims, credits, returns, and other parts-related processes.
• Support 45-Day Return, Rapid Return, and other parts return programs.
• Review, research, and resolve exception reports, discrepancy reports, and other system-generated reporting.
• Monitor parts-related system transactions and identify items requiring follow-up or correction.
• Process invoices and supporting documentation for payment and recordkeeping.
• Support special projects and other duties as assigned.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multi-tasking

Education

High school diploma

Tools

Microsoft Office

Job description

The Parts Clerk in Billings, MT provides administrative and operational support to the Parts Department. This position is responsible for processing and reconciling parts-related transactions, monitoring reports and exceptions, supporting return programs, maintaining departmental records, and supporting a variety of department administrative functions.

Success in this role requires strong attention to detail, organization, and the ability to work effectively across multiple systems while managing a variety of tasks and deadlines.

Primary Responsibilities

• Provide administrative support for Parts, Warehouse, and Sales workgroups.
• Monitor and reconcile claims, credits, returns, and other parts-related processes.
• Support 45-Day Return, Rapid Return, and other parts return programs.
• Review, research, and resolve exception reports, discrepancy reports, and other system-generated reporting.
• Monitor parts-related system transactions and identify items requiring follow-up or correction.
• Process invoices and supporting documentation for payment and recordkeeping.
• Support special projects and other duties as assigned.

Qualifications & Experience

• High school diploma or equivalent required.
• Valid driver’s license required.
• Prior experience in a parts department, warehouse, inventory, accounting support, or administrative role preferred.
• Proficiency with Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to prioritize work, meet deadlines, and manage multiple tasks simultaneously.

Employee Benefits

• Retirement:401k w/ Company Match and Profit Sharing
• Vision Insurance:VSP Vision Insurance
• Insurance:Company Paid Life, AD&D & Disability Insurance
• Guidance Resources:Employee Assistance Program
• Rewards:Quarterly Employee Recognition Cash Program
• Financial Access:Credit Union Membership is available
• Growth/Stability:Career Growth Opportunities within a 4th Generation Family-owned Company for over 96 years
• Tenure:Seniority Bonus, starting at 5+ years
• Talent Referral Program:Employee Referral Bonus

Harnish Group Inc.is the Caterpillar Dealer in Central and Western Washington, Central and Eastern Montana, Northwestern Wyoming, Northwestern North Dakota and the state of Alaska. Our Member Companies are N C Machinery, N C The Cat Rental Store, N C Power Systems, Tractor & Equipment Co., T & E The Cat Rental Store, T&E Power Systems, SITECH Northwest Inc., representing Caterpillar and other manufacturers. A family owned and managed company since 1929, our Mission is to help our customers succeed by providing premier business solutions delivered by engaged employees through teamwork and excellence.

Qualifications

Education

Required

High School or better.

Experience

Required

Prior parts/warehouse or general office experience

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.