Parts Coordinator I

Automatic Data Processing, Inc.; Florida; On-site; USD 42,000 - 54,000; Full time

Job summary

Automatic Data Processing, Inc. in Davie, FL seeks a Parts Coordinator I to master ordering, receiving and issuing parts with precise timing and accuracy. The role emphasizes inventory control, accurate documentation, and clear communication of issues within a warehouse setting.

The candidate will work with Excel to track data, use WMS and Sage for system updates, and collaborate with the warehouse team to ensure inventory integrity and timely operations.

Qualifications

• Solid time management and computer skills.
• Proficient in Excel with ability to filter data and create charts.
• Experience writing simple Excel formulas to aid projects.
• Ability to maintain organized Outlook records and email status.

Responsibilities

• Purchasing: add unfilled items to weekly parts order and verify PI data and create PO’s.
• Receiving: provide shipping docs and flag discrepancies.
• Inventory control: work with warehouse on counts and adjust in WMS/Sage.
• PARTS STORE website maintenance: photograph, upload, and map parts via North 49.
• Communication: handle internal emails and inquiries efficiently.
• Supplies and cleanliness: maintain inventory and neatness of department.

Skills

Time management

Excel

Data tracking

Outlook

Tools

WMS

Sage

North 49

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Parts Coordinator I

Davie, FL, US

The primary object of Parts Coordinator I is to master the skill of order, receiving, and issuing parts in the correct time, qty and shape, maintain effective inventory control, and clearly communicate issues.

Job Requirements

Include the following essential duties and responsibilities. Other duties may be assigned.

• Purchasing
  • Add unfilled items from the Sales Order and/or technician requests to the weekly parts order.
  • Confirm PI to ensure all data is correct, including a good price check, and create corresponding PO’s.
  • Update POU with CI from the factories.
  • Maintain Organized documents (PO, PI, CI) well under the correct Factory Folders.
• Receiving
  • Provide accurate shipping documents to the warehouse.
  • Communicate discrepancies in received parts promptly.
• Accurately process technician incidents and customer orders.
• Inventory Control
  • Collaborate with Warehouse Team on physical inventory counts.
  • Perform system adjustments in WMS and Sage to mirror physical quantity.
• PARTS STORE Website MaintenanceoPhotographing, uploading, and mapping parts via North 49.
• Communication
  • Efficiently handle internal emails and general inquiries.
• Supplies and Cleanliness
  • Maintain cleanliness and inventory of department supplies.
• Follow safe working practices and policies within the area.

Education and/or Experience

Solid time management and computer skills, especially knowledge of Excel, having ability to track data through filtering and creating charts. Also, it is preferable that one has an acquaintance with writing working Excel formulas to aid in completion of projects. Prospective hires should also be able to retain a well-managed Outlook account which keeps an organized record of email status, future meetings, and projects leaving pending interaction either very minimal or entirely absent among parts coordinators.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and stoop, kneel or crouch. The employee is occasionally required to sit and climb or balance. The employee must regularly lift and/or move up to ten pounds, frequently lift and/or move up to fifty pounds, and occasionally lift and/or move more than one hundred pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions

Work may be performed outside of a climate-controlled environment.