Parts Coordinator

Americrane Rentals; Selma (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Holidays

Professional growth

Job summary

Americrane Rentals is seeking a Parts Coordinator to support the service department with maintenance coordination, parts orders, and data management in our operations software. This role ensures accurate records and timely parts flow for cranes, trucks, and related equipment.

You will collaborate with mechanics, operators, and management, review vendor invoices, and help uphold DOT, OSHA, and company safety standards while contributing to fleet reliability.

Qualifications

• High school diploma or equivalent required.
• Experience with parts coordination or dispatch in heavy equipment preferred.
• Proficiency in Excel and data entry; ability to use fleet management software.

Responsibilities

• Process and track parts orders for cranes, trucks, and related equipment.
• Maintain and update maintenance logs for all fleet assets.
• Perform accurate data entry and validation in operations software.
• Assist with scheduling and communication between mechanics, operators, and management.
• Review and reconcile vendor invoices and service tickets.
• Support compliance with DOT, OSHA, and safety standards.
• Generate routine service reports and equipment status summaries.
• Communicate with vendors and internal teams to ensure timely service documentation.

Skills

Attention to detail

Data accuracy

Communication

Organizational skills

Multitasking

Background / drug screening

Education

High school diploma or equivalent

Associate degree in business or logistics (preferred)

Tools

Microsoft Office Suite (Excel, Outlook)

Fleet/Operations software

Job description

About Americrane Rentals

Americrane Rentals is a trusted leader in operated and bare crane rentals, heavy hauling, and engineered lifting solutions. Our team takes pride in delivering safe, reliable, and efficient service across all projects, from daily rentals to complex industrial lifts. We’re looking for a Parts Coordinator to join our operations team. This position plays a key role in supporting the service department through coordination of maintenance, parts orders, and accurate data management within our operations software.

Key Responsibilities

• Process and track parts orders for cranes, trucks, and related equipment.
• Maintain and update maintenance logs for all fleet assets.
• Perform accurate data entry and validation within the company’s operations and maintenance software systems.
• Assist with scheduling and communication between mechanics, operators, and management.
• Review and reconcile vendor invoices and service tickets.
• Support compliance with DOT, OSHA, and company safety standards.
• Generate routine service reports and equipment status summaries.
• Communicate with vendors, internal departments, and field personnel to ensure timely and accurate service documentation.

Qualifications

• Previous experience in service coordination, dispatch, or parts management (construction or heavy equipment industry preferred).
• Strong attention to detail and data accuracy.
• Proficient with Microsoft Office Suite (Excel, Outlook) and experience using operations or fleet management software.
• Excellent communication and organizational skills.
• Ability to multitask and prioritize in a fast-paced environment.
• High school diploma or equivalent (associate degree in business, logistics, or related field preferred).
• Clean driving record and ability to pass background/drug screening.

Benefits

• Competitive pay
• Medical (100% covered for the Team Partner), dental, and vision insurance
• 401(k)
• Paid time off and holidays
• Opportunities for professional growth