Parts Coordinator

Puget Collision; Grants Pass (OR); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in motor vehicle manufacturing is seeking an Entry-Level Parts Coordinator in Grants Pass, OR. This role involves managing daily orders for vehicle repair parts, ensuring availability for technicians, and maintaining an organized workspace while adhering to operational standards. Ideal candidates will possess strong organizational skills, a valid driver's license, and a commitment to training.

Qualifications

• Must obtain Collision University Training within 6 months.
• Valid Driver's License required.

Responsibilities

• Order and process vehicle repair parts.
• Maintain organized delivery area and parts tracking.
• Assist Estimators with parts as needed.

Skills

Organizational Skills

Communication

Education

Collision University Training

Job description

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The Parts Coordinator is responsible for the daily ordering and processing of all vehicle repair parts requirements. The Parts Coordinator must ensure correct parts on-hand when needed for technicians for production flow and to meet repair timeframes. They must actively participate in the communication and Repair Order processing needs of the Estimators.

Job Responsibilities

• Check-in all received parts as they arrive: sort, mirror-match to the Repair Order and vehicle, label and distribute.
• Process returns immediately and receive credit for incorrect or damaged parts, including document & reconcile for credit: “Damaged Delivered Parts,” handle parts returns processing: “Return Parts to Credit Invoice,” and maintain record system for “Returned Parts” tracking, including core charges.
• Responsible for keeping a 5S clean & organized delivery area, returns no more than 1 week old, and parts cart, with current CCC parts list attached to it.
• Ensure all parts and sublet lines are posted in CCC real time and accurately, and all materials billed have an invoice.
• Post invoices / credits same day if no line on estimate draft the invoice.
• Maintain the Daily “Parts Owed” List by reviewing “Scheduled In” Repair Orders for Part’s Requirements
• Ensure daily production schedule with parts ETA and any sublet items that are or need to be scheduled.
• Requests sublet vendor work as needed and ensures invoices are received and posted to the RO.
• Monitor CCC to determine outstanding parts to prioritize and follow up on, adding notes for daily production meeting updates.
• Assist Estimators as needed with ordering required parts and any supplemental parts during work in process vehicles utilizing the parts ordering system. Ensure availability and accurate parts orders the first time for efficiency.
• Assist and be a team player in other areas as needed or requested for shop efficiency and productivity. These requests could include picking up parts, driving customers, washing vehicles for delivery, and minor buffing and polishing of vehicles.
  
  

Key Performance Metrics

• Proper Parts Posting for increased profitability.
• Parts Return and Credits, zero over 30 days.
  
  

Skills/Qualifications

• Collision University Training required in first 6 months of employment.
• Valid Drivers License to shuttle vehicles to sublet vendors as required.
• The ability to read, understand, and perform written instructions accurately and consistently and to work independently as well as with others in an organized manner.
  
  

Behavioral Excellence Required

• Perform all assigned responsibilities according to the Company Standard Operating Procedures.
• Maintain a clean, organized work area always, adhering to 5S organization.
• Participate in training programs as required to maintain the technical and professional skills and techniques necessary for this position.
• Adheres to the company’s non-disclosure and confidentiality policies concerning customer information.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Motor Vehicle Manufacturing

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