Parts Associate

Jobtailor; Lithonia (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in Lithonia, GA is seeking a parts coordinator to support estimators and repair planning in a busy body shop environment. You will order parts, track procurement, and communicate with vendors to keep timelines on track.

Strong organization and vendor communication are essential, as is basic proficiency with Outlook, Excel, and Word. This role emphasizes accuracy, documentation, and collaboration with the repair team to minimize delays.

Qualifications

• Prior experience in parts coordination, purchasing, procurement, automotive/truck parts, body shop operations, or related administrative support preferred.
• Experience with medium- or heavy-duty truck/trailer parts is a plus.
• Basic proficiency with Microsoft Outlook, Excel, and Word.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Ability to follow instructions, work independently, and collaborate with team members.
• Strong communication and follow-up skills with vendors and internal teams.
• Dependable attendance and punctuality required.

Responsibilities

• Obtain and compare parts quotes to support estimators and repair planning.
• Order parts for approved repair estimates and new repair jobs.
• Process and order supplemental parts as needed, ensuring proper PO tracking and documentation.
• Research alternative vendors to source aftermarket or backordered parts.
• Communicate daily with vendors regarding order status, pricing, and delivery timelines.
• Track, maintain, and update parts ETA spreadsheets to ensure clear communication with the Body Shop team.
• Review repair orders (ROs) for accurate parts pricing and paint cost allocation.
• Create and manage Special Order Requests for parts procurement.
• Maintain organized purchasing records, purchase orders, and vendor communications.
• Support operational efficiency by helping minimize repair delays related to parts availability.

Skills

Parts coordination

Purchasing

Vendor communication

Organizational skills

Team collaboration

Follow-up

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

• Obtain and compare parts quotes to support estimators and repair planning.
• Order parts for approved repair estimates and new repair jobs.
• Process and order supplemental parts as needed, ensuring proper PO tracking and documentation.
• Research alternative vendors to source aftermarket or backordered parts.
• Communicate daily with vendors regarding order status, pricing, and delivery timelines.
• Track, maintain, and update parts ETA spreadsheets to ensure clear communication with the Body Shop team.
• Review repair orders (ROs) for accurate parts pricing and paint cost allocation.
• Create and manage Special Order Requests for parts procurement.
• Maintain organized purchasing records, purchase orders, and vendor communications.
• Support operational efficiency by helping minimize repair delays related to parts availability.

Requirements

• Prior experience in parts coordination, purchasing, procurement, automotive/truck parts, body shop operations, or related administrative support preferred.
• Experience with medium- or heavy-duty truck/trailer parts is a plus.
• Basic proficiency with Microsoft Outlook, Excel, and Word.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Ability to follow instructions, work independently, and collaborate with team members.
• Strong communication and follow-up skills with vendors and internal teams.
• Dependable attendance and punctuality required.