Parts Accounts Payable Admin

SAWGRASS FORD INC; Florida; On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Health & Dental Insurance

Paid Time Off

401K with company match

Training & development

Employee discounts

Positive work culture

Job summary

Sawgrass Ford in Sunrise, FL seeks a detail-oriented Parts Accounts Payable Administrator to join the Parts Department. Responsibilities include processing high volumes of parts invoices in CDK DMS, 3-way matching, vendor payments, and month-end accruals.

Collaborate with the parts team to ensure accurate postings for inventory, cores, returns, and warranties. Benefits include Health, Dental, PTO, 401(k) with a strong match, ongoing training, exclusive vehicle and parts discounts, and a positive

Qualifications

• 3+ years of accounts payable experience, automotive dealership or parts environment preferred.
• Experience using CDK Drive or other dealership management systems is a plus.
• Basic Excel and data entry proficiency.
• Knowledge of automotive parts or willingness to learn Ford-specific processes.

Responsibilities

• Process and code parts vendor invoices in CDK, perform 3-way matching.
• Handle Parts Department payables and reconcile statements with vendors.
• Process payments (checks, ACH) and assist with month-end accruals.
• Manage returns, credits, and adjustments in the system.
• Coordinate with parts managers on pricing issues and invoice problems.

Skills

Accounts payable experience

CDK Drive

Excel

Automotive parts knowledge

Tools

CDK Drive

Job description

Job Details: Level: Experienced, Job Location: Sawgrass Ford - Sunrise, FL 33323, Position Type: Full Time, Salary Range: $19.00 - $20.00 Hourly, Travel Percentage: None, Job Shift: Day, Job Category: Accounting, Sawgrass Ford is seeking a detail-oriented and proactive Parts Accounts Payable (AP) Administrator to join our Parts Department.

These roles center on processing high volumes of parts-related invoices in the CDK Dealer Management System (DMS).

Key Duties

• Invoice processing & coding: Receive, review, and code parts vendor invoices to the correct GL accounts in CDK. Perform 3-way matching (purchase order, receiving documents/packing slips, and invoice).
• Parts-specific focus: Handle Parts Department vendor payables exclusively or primarily - ensuring accurate posting for inventory, cores, returns, and warranties. Reconcile vendor statements and resolve discrepancies with the parts team and vendors.
• Payments & reconciliation: Process payments (checks, ACH, etc.) through CDK or integrated systems. Take advantage of early-pay discounts. Assist with month-end AP accruals and closing tasks related to parts inventory.
• Returns & credits: Manage parts returns, core returns, credit memos, and adjustments in the system.
• Vendor & internal coordination: Communicate with parts managers on pricing issues, shortages, or invoice problems; maintain positive vendor relationships.
• Recordkeeping & compliance: Maintain accurate AP files, support audits, and ensure compliance with dealership policies and manufacturer (Ford) requirements.
• Other support: Occasionally assist with general accounting, AR, or billing if the role is combined AP/AR.
• Interacting with CDK for prepaid invoices, supersessions, or warranty-related accounting.

Qualifications

• 3+ years of accounts payable experience (automotive dealership or parts environment strongly preferred).
• 3+ Experience using CDK Drive or other dealership management systems (DMS) is a plus.
• Strong attention to detail, data entry accuracy, organizational skills, and ability to handle volume/deadlines.
• Basic Excel and computer proficiency.
• Knowledge of automotive parts or willingness to learn Ford-specific processes.
• Reconcile Ford claims and payments; resubmit rejected items and coordinate with Ford representatives.

Sawgrass Ford’s Commitment to you

• Health, Dental, and Supplemental Insurance Benefits
• Paid Time Off
• 401 (K) retirement account with an EXCELLENT match
• Training and ongoing professional development
• Dealership exclusive discounts on all our vehicles, parts and services
• Positive work culture environment

Sawgrass Ford provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation and training. Sawgrass Ford has a Drug Free Workplace Policy and must be observed by all employees

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.