Accounts Payable Specialist

Davey Coach, LLC; Colorado; On-site; USD 28,000 - 41,000; Full time

Job summary

Davey Coach, LLC is seeking an Accounts Payable Specialist to manage invoice processing, payment execution, and vendor communications. The role emphasizes accurate coding, timely payments, and AP aging reconciliation.

The position requires an Associate’s degree in accounting or related field with 3–5 years of AP experience; a Bachelor's degree and vehicle dealership experience are preferred. Some visibility into 1099 compliance is included.

Qualifications

• Associate’s degree in accounting, business, or finance with 3–5 years AP experience.
• Bachelor’s degree and vehicle dealership experience preferred.

Responsibilities

• Invoice processing and accuracy checks with proper approvals and coding to GL.
• Prepare and execute vendor payments by check, ACH, or wire.
• Communicate with vendors to resolve invoice discrepancies and inquiries.
• Perform three-way matching of invoices, POs, and receiving documents.
• Code expenses to correct cost centers or GL accounts.
• Maintain AP aging and reconcile vendor statements to the GL.
• Enter invoices and payments into the ERP system accurately.
• Assist month-end close and identify accruals for unpaid expenses.
• Maintain organized records for audit and 1099 compliance.

Skills

Accounts payable

Vendor management

Three-way matching

Data entry

Attention to detail

Communication

Education

Associate’s degree in accounting, business, or finance

Bachelor’s degree (preferred) with vehicle dealership experience

Tools

ERP system

General ledger

Vehicle dealership software

Job description

The Accounts Payable Specialist is responsible for performing a variety of accounts payable and administrative duties as assigned; including, but not limited to invoice processing, three-way matching, vendor payment processing, AP aging and account reconciliations, and 1099 compliance.

Essential Job Duties and Responsibilities:

• Invoice Processing: Receive, review, and process vendor invoices for accuracy, proper approval, and coding to the correct GL accounts
• Payment Processing: Prepare and execute vendor payments via check, ACH, or wire, ensuring payments are made accurately and on schedule
• Vendor Management: Communicate with vendors to resolve invoice discrepancies, payment inquiries, and account statement reconciliations
• Three-Way Matching: Match invoices to purchase orders and receiving documents to verify accuracy prior to payment
• Expense Coding: Ensure expenses are coded to the appropriate cost centers, departments, or GL accounts in accordance with company policy
• AP Aging and Reconciliation: Maintain the AP aging report and reconcile vendor statements and the AP subledger to the general ledger
• Data Entry: Enter invoices and payment information accurately into the accounting/ERP system
• Month-End Support: Assist with month-end close by ensuring all invoices are processed, and accruals are identified for unpaid expenses.
• Documentation and Filing: Maintain organized records of invoices, payments, and supporting documentation for audit purposes
• 1099 Compliance: Track vendor information and ensure proper documentation (W-9s) is on file for 1099 reporting purposes
• Process Support: Support ongoing AP process improvements and assist with backlog resolution or system transitions as needed

Knowledge, Skills and Experience required (unless otherwise noted):

• Associate’s degree in accounting, business, or finance and 3-5 years’ minimum AP and general accounting experience required. Bachelor’s degree and Vehicle dealership experience preferred.
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Attention to detail and accuracy in documentation
• Ability to multitask and prioritize in a busy service environment
• Basic knowledge of automotive or commercial vehicle repair terminology preferred
• Proficiency with dealership management systems and basic computer applications

Pay Range: $20 – 30 per hour