Dreamland Events Assistant

Aviator Nation; Nashville (TN); On-site; USD 21,000 - 30,000; Full time

Job summary

Aviator Nation in Nashville is seeking an energetic Events Assistant to support the events team day-to-day, keep timelines on track, and help execute shows, activations, and promotions with attention to detail. The role involves coordinating calendars and timelines, supporting cross‑team collaboration with marketing, talent, and operations, and building trackers and decks.

You will ensure assets, links, and ticketing details are accurate and communications remain clear from prep through

Qualifications

• Proven ability to stay organized with multiple timelines.
• Strong written and verbal communication skills.
• Experience coordinating with cross-functional teams is a plus.
• Proficiency with Illustrator, Photoshop, Canva and CapCut.

Responsibilities

• Provide day-to-day support to the events team.
• Be punctual, reliable, organized, and detail-oriented.
• Assist with a wide range of event-related tasks as needed.
• Maintain organization across projects, timelines, and internal communications.
• Uphold company policies and ensure consistency across all work.
• Assist in maintaining booking calendars, timelines, and launch schedules.
• Support coordination across marketing, events, talent, and operations teams.
• Help build and update trackers, decks, and internal documents.
• Support the preparation of recap reports and internal updates.
• Assist in the execution of shows, activations, and special events.
• Help ensure assets, links, and materials are live and accurate.
• Provide general support leading up to and during events & shows.
• Support post-event reporting, including gathering data and feedback.
• Help coordinate event promotion updates with the team.
• Assist in updating the Dreamland website, and app,
• Assist with setting up ticketing platforms, including on-sales, tiers, and promo codes
• Help coordinate ticketing timelines with marketing and events teams
• Support quality checks to ensure ticket links and details are accurate

Skills

Organized

Time management

Communication

Google Workspace

Tools

Illustrator

Photoshop

Canva

CapCut

G Suite/Google Docs

Job description

Core Responsibilities

• Provide day-to-day support to the events team
• Be punctual, reliable, organized, and detail-oriented
• Assist with a wide range of event-related tasks as needed
• Maintain organization across projects, timelines, and internal communications
• Uphold company policies and ensure consistency across all work

Event Team Support

• Assist in maintaining booking calendars, timelines, and launch schedules
• Support coordination across marketing, events, talent, and operations teams
• Help build and update trackers, decks, and internal documents
• Support the preparation of recap reports and internal updates
• Assist in the execution of shows, activations, and special events
• Help ensure assets, links, and materials are live and accurate
• Provide general support leading up to and during events & shows
• Support post-event reporting, including gathering data and feedback
• Help coordinate event promotion updates with the team
• Assist in updating the Dreamland website, and app,
• Assist with setting up ticketing platforms, including on-sales, tiers, and promo codes
• Help coordinate ticketing timelines with marketing and events teams
• Support quality checks to ensure ticket links and details are accurate

Skills & Qualifications

• Highly organized with strong attention to detail
• Comfortable managing multiple timelines and priorities at once
• Strong communication and follow-through skills
• Google Sheets, Docs, Slides & Gmail.
• Skilled in Illustrator, Photoshop, Canva, and CapCut.

Physical Requirements & Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to kneel, bend, stoop, crouch, reach, climb, walk and stand for long durations of time.
• Ability to move and lift equipment and supplies of up to 50 pounds.
• Vision abilities include close, distance, color peripheral and depth perception.
• Noise level in the work environment is moderate.

This job description is not exhaustive, and you may be required to carry out other duties as requested.

EEO Statement

Aviator Nation provides equal employment opportunities to all employees and applicants for employmentand prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex,national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity orexpression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.