Part-Time Workforce Solutions Administrator

Kentucky Community and Technical College System; Paducah (KY); On-site; USD 18,000 - 26,000; Part time

Job summary

West Kentucky Community & Technical College is seeking a Part-Time Workforce Administrator to support the Workforce Solutions team. This 24-hour-per-week, on-site role offers $16 per hour and a chance to help with invoicing, client follow-ups, and outreach in a community-focused program.

The ideal candidate will be detail-oriented, highly organized, and proficient with Microsoft Office, data entry, and multi-tasking while contributing to sales tracking and events coordination.

Qualifications

• High school diploma or equivalent required; some college or administrative training preferred.
• Previous experience in administrative support, customer service, or data entry is strongly preferred.
• Strong communication skills, both written and verbal.
• Comfortable using Microsoft Office (Word, Excel, Outlook) and willing to learn internal systems.
• Ability to manage multiple tasks and deadlines while maintaining a high level of accuracy and professionalism.
• Friendly, dependable, and flexible with a willingness to grow with the team.

Responsibilities

• Enter and track financial data to support training invoices, billing, and project documentation.
• Assist the Program Coordinator with compiling reports and ensuring financial documentation is complete and up to date.
• Follow up with existing clients to identify additional training needs or opportunities for continued partnership.
• Provide administrative support for tracking sales efforts and customer communications.
• Assist with communications to new and developing industry and community partners.
• Help maintain contact lists, outreach logs, and scheduling for meetings or events.
• Maintain Social Media Campaigns and ongoing Marketing plans, work with local marketing department to promote Workforce Solutions events and classes.
• Provide administrative assistance in the Testing Center as needed (e.g., front desk support, scheduling, basic proctoring support).
• Jump in where needed to support Workforce Solutions team projects, events, and day-to-day operations.

Skills

Strong communication

Team player

Detail oriented

Organized

Education

High school diploma

Some college or administrative training

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

West Kentucky Community & Technical College is seeking a Part-Time Workforce Administrator to support the Workforce Solutions team. This 24-hour-per-week, on-site role offers $16 per hour and a chance to help with invoicing, client follow-ups, and outreach in a community-focused program.

The ideal candidate will be detail-oriented, highly organized, and proficient with Microsoft Office, data entry, and multi-tasking while contributing to sales tracking and events coordination.