Part-Time Substitute Coordinator: Coverage & Scheduling

Georgetown-Day-School-; Washington (District of Columbia); On-site; USD 39,000 - 52,000; Part time

Job summary

Georgetown Day School in Washington, DC seeks a part-time Substitute Coordinator to manage same-day and short-notice coverage across divisions. The role centers on coordinating substitute placements, communications, and day-to-day operations to ensure uninterrupted instruction.

The position is 20-30 hours per week for ten months, on-site at 4200 Davenport Street NW, with compensation of $28-$38 per hour based on experience. Applicants review on a rolling basis.

Qualifications

• Bachelor’s degree preferred.
• Strong organizational and logistical coordination skills.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Demonstrated attention to detail.
• Ability to exercise sound judgment and discretion.
• Proficiency with technology systems and databases.
• Knowledge and experience with teaching and classroom management in a K-12 school, preferred.
• Experience with scheduling and administrative coordination in a school setting is preferred.

Responsibilities

• Monitor substitute requests submitted through Frontline.
• Coordinate coverage for same-day and short-notice absences.
• Contact and schedule substitute teachers for open assignments.
• Maintain daily awareness of coverage needs across divisions.
• Coordinate substitute placement across Lower School, Middle School, and High School as appropriate.
• Optimize substitute utilization by combining partial-day assignments and filling coverage gaps.
• Partner with office managers and divisional leaders to address emergent coverage needs.
• May briefly step into classrooms until an assigned substitute arrives, as needed.

Skills

Organizational skills

Logistical coordination

Communication skills

Attention to detail

Judgment and discretion

Tech proficiency

K-12 experience

School scheduling

Education

Bachelor’s degree

Tools

Frontline

Job description

Georgetown Day School in Washington, DC seeks a part-time Substitute Coordinator to manage same-day and short-notice coverage across divisions. The role centers on coordinating substitute placements, communications, and day-to-day operations to ensure uninterrupted instruction.

The position is 20-30 hours per week for ten months, on-site at 4200 Davenport Street NW, with compensation of $28-$38 per hour based on experience. Applicants review on a rolling basis.