Part-Time Senior Clerk - CTE

Questar III BOCES; Village of Castleton-on-Hudson (NY); On-site; USD 20,000 - 30,000; Part time

Job summary

Questar III BOCES is seeking an organized, detail-oriented professional for an immediate part-time (0.5 FTE) Senior Clerk opening supporting Career and Technical Education (CTE), Innovative High Schools, New Visions, and Adult Education.

You will help keep programs running smoothly by coordinating communications, schedules, records, purchasing documentation, and reporting deadlines to ensure timely, accurate service to students, families, school districts, and partners.

Qualifications

• Immediate part-time (0.5 FTE) Senior Clerk supporting CTE, Innovative High Schools, New Visions, and Adult Education.
• Strong organizational and clerical skills, attention to detail, sound judgment, and confidentiality.
• Ability to manage competing priorities while delivering excellent customer service.

Responsibilities

• Prepare, format, proofread, and distribute correspondence, forms, reports, and program materials.
• Coordinate meetings, appointments, calendars, and meeting materials across assigned program areas.
• Maintain electronic and paper records, monitor deadlines, and follow up on missing or incomplete documentation.
• Support dual enrollment activities and college and community partnerships by organizing documentation, tracking submissions, and coordinating routine communications.
• Assist with purchase requisitions, supply orders, invoices, and related documentation in coordination with the Business Office.
• Respond to routine inquiries from staff, students, families, participating school districts, and partner organizations, referring questions to appropriate personnel as needed.
• Assist with program events and informational sessions, including preparing and distributing materials.
• Maintain confidentiality when handling student, personnel, and organizational information.
• Perform other related duties as assigned by administration.

Skills

Organizational skills

Attention to detail

Confidentiality

Customer service

Job description

Job Description Title - Part-Time Senior Clerk - CTE

Location - Central Office (Castleton, NY)

Intro

Here at QuestarIII BOCES, we believe in changing lives,realizing dreams and doing together what can’t be done alone. Our vision is that of creating a student-centered culture and putting students first. Our core values include a commitment to excellence by honing our craftsmanship to deliver high-quality work, a commitment to leadership & service by moving the organization, departments and school districts forward by exceeding client expectations, and a commitment to innovation by creating programs and services to address client needs AND by continuously improving our programs and operations. We believe that organizational excellence is best achieved when leadership is reflective of our diverse society.

About

Questar III BOCES is seeking an organized, detail-oriented professional for an immediate part-time (0.5 FTE) Senior Clerk opening supporting Career and Technical Education (CTE), Innovative High Schools, New Visions, and Adult Education.

In this role, you will help keep programs running smoothly by coordinating communications, schedules, records, purchasing documentation, and reporting deadlines. Your work will support timely, accurate service to students, families, school districts, and college and community partners.

Job Description:

The Senior Clerk provides clerical and administrative support for daily program operations, working closely with program leaders, school staff, participating school districts, families, and partner (community) organizations.

This position reports to the Assistant Superintendent for CTE, Innovative High Schools, and Adult Education or designee. Success in this role requires strong organizational and clerical skills, attention to detail, sound judgment, strong technology skills, and the ability to manage competing priorities while maintaining confidentiality and delivering exceptional customer service.

Responsibilities include:

• Prepare, format, proofread, and distribute correspondence, forms, reports, and program materials.
• Coordinate meetings, appointments, calendars, and meeting materials across assigned program areas.
• Maintain electronic and paper records, monitor deadlines, and follow up on missing or incomplete documentation.
• Support dual enrollment activities and college and community partnerships by organizing documentation, tracking submissions, and coordinating routine communications.
• Assist with purchase requisitions, supply orders, invoices, and related documentation in coordination with the Business Office.
• Respond to routine inquiries from staff, students, families, participating school districts, and partner organizations, referring questions to appropriate personnel as needed.
• Assist with program events and informational sessions, including preparing and distributing materials.
• Maintain confidentiality when handling student, personnel, and organizational information.
• Perform other related duties as assigned by administration.

For more information on Questar III BOCES, please visit www.questar.org.