Part-time Staff-Clerical Assistant [Fine Arts Dept]

WEATHERFORD COLLEGE; Weatherford (TX); On-site; USD 17,000 - 25,000; Part time

Job summary

Weatherford College is seeking a Part-Time Clerical Assistant for the Fine Arts Department. The role provides clerical and administrative support, maintains records, coordinates schedules, and assists with departmental initiatives. The ideal candidate is dependable, organized, and able to work independently.

Hours are part-time and may flex based on departmental needs. Starting wage is competitive and dependent on qualifications, with opportunities to support events and communications within the

Qualifications

• High school diploma, GED or equivalent.

Responsibilities

• Provide clerical and administrative support for the Fine Arts Department.
• Prepare, process, and maintain departmental correspondence, records, reports, and other documentation.
• Coordinate calendars, meetings, appointments, and departmental deadlines.
• Assist faculty with the completion, submission, and tracking of forms, requests, and required documentation.
• Enter, update, verify, and maintain information in institutional software systems and databases.
• Monitor administrative processes and follow up on pending items to ensure timely completion.
• Serve as a point of contact for faculty, students, visitors, and vendors.
• Assist with special projects, events, and departmental activities.
• Identify operational needs and take initiative to support the effective functioning of the department.
• Maintain confidentiality of sensitive information.
• Perform other related duties as assigned.

Skills

Organizational skills

Attention to detail

Multitasking

Written communication

Verbal communication

Independence

Initiative

Interpersonal skills

Microsoft Office

Confidentiality

Education

High School Diploma or GED

Associate degree or relevant coursework

Tools

MS Office

Cloud-based software

Job description

Part-time Staff-Clerical Assistant [Fine Arts Dept]

Please see Special Instructions for more details.

This position is designated as a security sensitive position and requires a satisfactory criminal history background check.

Males between the ages of 18 through 25 must be properly registered with the Selective Service System to be eligible for employment.

Weatherford College is an Equal Opportunity institution that provides educational and employment opportunities on the basis of merit and without discrimination regardless of age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity.

Position Information

Requisition Number

Requisition Number P0050114

Open Date

Open Date 10/16/2026

Close Date

Open Until Filled Yes

Campus

Campus Weatherford Campus [10]

Full-time/ Part-time

Full-time/ Part-time Part-time

Job Type

Job Type Part-time Staff

Title

Title Part-time Staff-Clerical Assistant

Pay Rate

Pay Rate Starting at $15 per hour dependent on qualifications

Projected Start Date

Projected Start Date 11/02/2026

Term

Term 12-month

Is Grant Funded?

Is Grant Funded? No

Position Summary Information

Job Description Summary

The Fine Arts Department is seeking a Part-Time Clerical Assistant to support the daily operations of the department. Working closely with the Department Chair and faculty members, this position provides clerical and administrative support, assists with departmental communications, maintains records, coordinates schedules, and supports departmental initiatives. The ideal candidate is dependable, organized, adaptable, and able to work independently while contributing to an efficient and service-oriented environment.
Hours: Part-time position. Hours may be flexible based on departmental needs and applicant availability.

Required Education

High School Diploma, GED or equivalent

Required Experience

• Six months of clerical, administrative support, or office experience.
• Experience providing professional customer service and communicating effectively with employees, students, vendors, and members of the public.
• Experience using office software and online systems.
• Experience handling multiple responsibilities in a professional environment.

Preferred Education

• Associate degree or completion of college coursework in business, office administration, or a related field.

Preferred Experience

• Experience providing administrative support in a higher education or educational setting.
• Experience with scheduling, records management, document preparation, and office procedures.
• Experience using Microsoft Office applications and cloud-based software systems.

Essential Duties and Responsibilities

• Provide clerical and administrative support for the Fine Arts Department.
• Prepare, process, and maintain departmental correspondence, records, reports, and other documentation.
• Coordinate calendars, meetings, appointments, and departmental deadlines.
• Assist faculty with the completion, submission, and tracking of forms, requests, and required documentation.
• Enter, update, verify, and maintain information in institutional software systems and databases.
• Monitor administrative processes and follow up on pending items to ensure timely completion.
• Serve as a point of contact for faculty, students, visitors, and vendors.
• Assist with special projects, events, and departmental activities.
• Identify operational needs and take initiative to support the effective functioning of the department.
• Maintain confidentiality of sensitive information.
• Perform other related duties as assigned.

Knowledge, Skills and Abilities

Ability to treat all persons with respect, dignity and justice, without discrimination based upon age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity; ability to exercise the highest professional and ethical standards in the use of College time and resources and observe the stated policies and procedures of the College.

• Strong organizational, time-management, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize work and manage multiple tasks effectively.
• Strong written, verbal, and interpersonal communication skills.
• Ability to learn new software systems and administrative procedures quickly.
• Ability to work independently, exercise sound judgment, and complete tasks with minimal supervision.
• Demonstrated initiative and a proactive approach to supporting departmental operations.
• Ability to establish and maintain effective working relationships with faculty, staff, students, and community members.
• Proficiency with Microsoft Office applications and general office technology.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Special Instructions to Applicants

This position is designated as a security sensitive position and requires a satisfactory criminal background check.

Males between the ages of 18 through 25 must be properly registered with the Selective Service System to be eligible for employment.

Weatherford College is an Equal Opportunity institution that provides educational and employment opportunities on the basis of merit and without discrimination regardless of age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Weatherford College website
  • Higheredjobs.com
  • Indeed.com
  • Weatherford Democrat
  • Facebook
  • Wise County Messenger
  • Weatherford College employee
  • Friend
  • Other
  • Academickeys.com
  • Zip Recruiter
  • NJCAA
• * Do you qualify for Veteran's Employment Preference per Chapter 657 of the Texas Government Code?
  • Yes
  • No
• * Are you currently enrolled at Weatherford College?
  • Yes
  • No
• * Indicate the dates for which semester(s) enrolled.

  (Open Ended Question)

Required Documents

• Resume/vitae
• Cover Letter

Optional Documents

• Other
• Transcript 1
• Transcript 2
• Certifications/Licenses

Weatherford College is an Equal Opportunity College
Weatherford College does not discriminate on the basis of sex, race, color, national origin, religion, disability, age, veteran status or genetic information in educational programs, activities, admission or employment practices.