Part-Time Staff Assistant II, Fine Arts

The Chronicle Of Higher Education, Inc.; Houston (TX); On-site; USD 18,000 - 25,000; Part time

Job summary

Lone Star College is seeking a part-time PT Staff Assistant II to perform standard and some advanced administrative duties. Responsibilities include greeting and assisting students, faculty and visitors, handling routine inquiries, and maintaining departmental records and databases.

You will support budgeting tasks, travel/expense processing, and procurement while working in a team-focused, service-oriented environment.

Qualifications

• High school diploma or GED required.
• Strong attention to detail and communication skills are essential.
• Proficiency with Microsoft Word, Excel, and PowerPoint is expected.

Responsibilities

• Operate a variety of office equipment and assist with routine tasks.
• Provide information and assistance to students, faculty, staff and visitors with courtesy.
• Prepare correspondence, maintain databases, track data and produce basic reports.
• Coordinate office activities, meetings and events as needed.
• Assist with procurement, budgeting, spending reconciliation and related reporting.

Skills

Attention to detail

Office software

Communication

Customer service

General office practices

Multi-tasking

Education

High school diploma or GED

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission ofLone Star College (LSC) in carrying out the duties of the position.A commitment to positive interpersonal behaviors, professionalcommunication, integrity, leadership, stewardship, respect andaccountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" isdesigned to recognize colleges that have been successful increating great workplaces and to further research and understandingof the factors, dynamics and influences that have the most impacton organizational culture at higher education institutions.

Lone Star College has been recognized in multiplecategories.

Campus Marketing Statement

Lone Star College-North Harris

Lone Star College offers high-quality, low-cost academic transferand career training education to 80,000+ students each semester.LSC has been named a 2023 Great Colleges to Work For institution bythe Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight WorkforceCenters of Excellence and Lone Star Corporate College.

Lone Star College-North Harris, nestled on 200 acres of pineywoods, is the original and largest college in the Lone Star CollegeSystem family. Serving the community for more than three decades,LSC-North Harris offers more than 60 programs of study, includinguniversity-transfer and numerous education courses and programs.LSC-North Harris is keenly focused on leading-edge technology inemerging technical job fields.

Location address is 2700 W.W. Thorne Drive, Houston, TX77073.

Job Description

PURPOSE AND SCOPE:

The PT Staff Assistant II performs standard and some advancedadministrative duties. Duties include receiving and logginginformation, making copies, preparing correspondence and basicdocuments, answering routine questions and inquiries, maintainingdatabases and tracking data. May provide departmental support bycoordinating office activities and meetings. May provide directsupport to staff at varying levels.

ESSENTIAL JOB FUNCTIONS:

1. Operate a variety of office equipment, such as a personalcomputer, printer, photocopier, facsimile, scanner, orcalculator
2. Provide information & assistance with routine andnon-routine task and resolves problems from a multiple ofindividuals/faculty and customers/students. Assist students,faculty, staff and visitors by handling their requests andproviding routine information. Provide excellent customer servicesupport
3. Responsible for procurement, budget management, reconcilingaccounts while communicating with internal and external vendors.Monitor expenses charged against department accounts and track onbudget spreadsheets. Reconcile ProCard and T& E card expenses asthey post. Maintain budget report for purchases expensed,encumbered, and the remaining balance. Create all travel andexpense reports for department staff. Responsible for requisitionsand purchase orders. Responsible for ordering business cards fordivision staff
4. Provide relevant technical support for students (withcomputers, laptops, phones, printers, copiers, and scanners)
5. Manage inventory of assets and supplies, sourcing for suppliers(vendors) and submitting invoices
6. Participate in developing new programs, maintainingdepartmental records, student files and other documents
7. Create procedures for a variety of office duties to betterstreamline office functions
8. Recruit, train, and supervise student workers
9. Oversee Suite appearance through facilities department whenneeded
10. Assist with Information Sessions, making sure that there is asign in sheet, certificates, signs being posted
11. Submit marketing requests and work requests and take careofgeneral maintenance requests for the division
12. Order office and cashiering supplies to support dailyoperations
13. Generate reports that help others track, evaluate, and completetasks. The requests may come from or be assigned by manager, aninstructor, or counselor in the division. These items may includebut are not limited to syllabus and vita checks, adjunct leavehours per instructors, important dates to e-mail to instructorslike Official day and W day, rosters with telephone number, andacademic advising rosters, etc.
14. Responsible for other reasonable, related duties asassigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong attention to detail
• Proficiency with common office software (i.e. Microsoft Word,Excel, and PowerPoint)
• Strong oral and written communication skills
• Excellent customer service skills
• Knowledge of general office practices and procedures
• Ability to multi-task and prioritize work assignments

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably todo the work. However, there may be some walking; standing; bending;carrying of light items, such as papers, books, or small parts; ordriving an automobile. No special physical demands are required toperform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in aMicrosoft Windows environment, calculator, phone and other generaloffice equipment
• Interface with internal and external contacts as needed tocarry out the functions of the position
• Work is performed in a climate-controlled office with minimalexposure to safety hazards

REQUIRED QUALIFICATIONS:

• High school diploma or GED

Salary

Hourly Pay Rate is $15.92

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a partof an organization that offers a supportive, collegial workenvironment, excellent work/life balance, tuition waiver,participation in a tax deferred retirement plan and more.

Lone Star College is an EEO Employer. All positions aresubject to a criminal background check.