Part-Time Staff Assistant II, Fine Arts

Lone Star College; Houston (TX); On-site; USD 21,000 - 25,000; Part time

Job summary

The Lone Star College-North Harris campus is seeking a part-time Staff Assistant II to perform standard administrative duties, assist students, faculty and staff, and support campus operations in Houston, TX.

Key responsibilities include operating office equipment, handling routine inquiries, maintaining databases, processing procurements, and providing meetings and event support with strong attention to detail and customer service.

Qualifications

• High school diploma or GED required.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Operate office equipment and handle routine inquiries.
• Provide information and assistance to students, faculty and staff.
• Prepare correspondence, maintain databases, and track data.
• Recruit, train, and supervise student workers.
• Submit marketing and maintenance requests for the division.
• Generate reports to track tasks and performance.

Skills

Strong attention to detail

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Strong oral and written communication

Excellent customer service

Knowledge of general office practices

Ability to multi-task

Education

High school diploma or GED

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing StatementLone Star College-North Harris

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education. LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College. Lone Star College-North Harris, nestled on 200 acres of piney woods, is the original and largest college in the Lone Star College System family. Serving the community for more than three decades, LSC-North Harris offers more than 60 programs of study, including university-transfer and numerous education courses and programs. LSC-North Harris is keenly focused on leading-edge technology in emerging technical job fields. Location address is 2700 W.W. Thorne Drive, Houston, TX 77073.

Job DescriptionPurpose and Scope

The PT Staff Assistant II performs standard and some advanced administrative duties. Duties include receiving and logging information, making copies, preparing correspondence and basic documents, answering routine questions and inquiries, maintaining databases and tracking data. May provide departmental support by coordinating office activities and meetings. May provide direct support to staff at varying levels.

Essential Job Functions

• Operate a variety of office equipment, such as a personal computer, printer, photocopier, facsimile, scanner, or calculator
• Provide information & assistance with routine and non-routine task and resolves problems from a multiple of individuals/faculty and customers/students. Assist students, faculty, staff and visitors by handling their requests and providing routine information. Provide excellent customer service support
• Responsible for procurement, budget management, reconciling accounts while communicating with internal and external vendors. Monitor expenses charged against department accounts and track on budget spreadsheets. Reconcile ProCard and T&E card expenses as they post. Maintain budget report for purchases expensed, encumbered, and the remaining balance. Create all travel and expense reports for department staff. Responsible for requisitions and purchase orders. Responsible for ordering business cards for division staff
• Provide relevant technical support for students (with computers, laptops, phones, printers, copiers, and scanners)
• Manage inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
• Participate in developing new programs, maintaining departmental records, student files and other documents
• Create procedures for a variety of office duties to better streamline office functions
• Recruit, train, and supervise student workers
• Oversee Suite appearance through facilities department when needed
• Assist with Information Sessions, making sure that there is a sign in sheet, certificates, signs being posted
• Submit marketing requests and work requests and take care of general maintenance requests for the division
• Order office and cashiering supplies to support daily operations
• Generate reports that help others track, evaluate, and complete tasks. The requests may come from or be assigned by manager, an instructor, or counselor in the division. These items may include but are not limited to syllabus and vitae checks, adjunct leave hours per instructors, important dates to e-mail to instructors like Official day and W day, rosters with telephone number, and academic advising rosters, etc.
• Responsible for other reasonable, related duties as assigned

Knowledge, Skills And Abilities

• Strong attention to detail
• Proficiency with common office software (i.e. Microsoft Word, Excel, and PowerPoint)
• Strong oral and written communication skills
• Excellent customer service skills
• Knowledge of general office practices and procedures
• Ability to multi-task and prioritize work assignments

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule And Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

Required Qualifications

• High school diploma or GED

Salary

Hourly Pay Rate is $15.92

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.