Part Time Special Events and Community Programs Coordinator

Gfoat; Nolanville (TX); On-site; USD 18,000 - 32,000; Part time

Job summary

The City of Nolanville is seeking a creative and dependable Events Coordinator to plan and coordinate city events, support SMART Museum programs, and assist with community outreach. You will work with residents, businesses, sponsors, volunteers, and staff to deliver welcoming, well-organized programs.

Part-time position with potential to become full-time, requiring evening, weekend, and holiday work as scheduled. City Hall, SMART Museum, and event sites are common locations.

Qualifications

• Experience in event coordination, administrative support, or recreation/community programming preferred.
• Strong organizational, communication, and customer service skills; able to manage multiple projects and meet deadlines.
• Proficiency with Microsoft Office, social media, and design tools such as Canva.
• Experience with sponsors, volunteers, museum or educational programs, or grant documentation is a plus.

Responsibilities

• Plan and coordinate City events and activities, including schedules, logistics, supplies, vendors, volunteers, setup, cleanup, and day-of operations.
• Assist with event budgets, track expenses, maintain records, and recommend improvements for future events.
• Create flyers, graphics, and promotional materials; update community billboards with approved City information.
• Coordinate sponsorships and donations, maintain related records, and assist sponsor recognition per City procedures.
• Support SMART Museum programs, workshops, activities, and events; assist with setup and participant needs.
• Build and maintain relationships with residents, businesses, nonprofits, volunteers, vendors, and community partners.
• Administer the City’s RecDesk platform for facility reservations and program registrations.
• Provide front-office support: answering phones, assisting customers, processing INCODE payments, and handling general inquiries.

Skills

Organizational skills

Communication skills

Customer service

Microsoft Office

Social media

Canva

Team collaboration

Education

High school diploma

Tools

Microsoft Office

Canva

Job description

Position Summary -Potential to become Full Time at a later date The City of Nolanville is seeking a creative, organized, and dependable individual to plan and coordinate City events, support SMART Museum programs and activities, and assist with community outreach and administrative services. This position works closely with City staff, residents, businesses, sponsors, volunteers, and community partners to deliver welcoming, well-organized events and programs.

Essential Duties and Responsibilities

• Plans and coordinates City events and community activities, including schedules, logistics, supplies, vendors, volunteers, setup, cleanup, and day-of operations.
• Assists with event budgets, tracks expenses and participation, maintains event records, and recommends improvements for future events.
• Creates flyers, graphics, and promotional materials and updates community billboards with approved City information.
• Seeks and coordinates sponsorships and monetary or in-kind donations, maintains related records, and assists with sponsor recognition in accordance with City procedures.
• Supports SMART Museum programs, workshops, activities, and special events, including preparation, supplies, participant assistance, setup, cleanup, and assigned operational needs.
• Builds and maintains positive relationships with residents, businesses, nonprofits, volunteers, vendors, and community partners.
• Maintains and administers the City’s RecDesk platform for facility reservations, program and event registration, and community activities.
• Provides occasional front-office support as needed, including answering phones, assisting customers, processing payments through the City’s INCODE system, and responding to general inquiries

Qualifications

• High school diploma or equivalent; experience in event coordination, administrative support, customer service, recreation, or community programming preferred
• Strong organizational, communication, and customer service skills, with the ability to manage multiple projects, meet deadlines, and work independently and with a team.
• Comfort using Microsoft Office, social media, and design tools such as Canva; ability to create clear, engaging promotional materials.
• Experience working with sponsors, volunteers, museum or educational programs, or grant documentation is a plus.

Work Schedule and Environment

Work takes place at City Hall, the SMART Museum, and indoor and outdoor event locations. Evening, weekend, and occasional holiday work is required for scheduled events and programs. Duties include active participation in event setup and cleanup, standing and walking for extended periods, and moving event supplies and materials, with reasonable accommodation as appropriate.

This is a Part Time Position with potential to become Full Time