Part-Time Senior Analyst - Contract Administration

OFFICE OF MANAGEMENT & BUDGET; New York (NY); On-site; USD 54,000 - 77,000; Part time

Job summary

The Mayor’s Office of Management and Budget (OMB) is New York City’s chief financial agency. This part-time Senior Analyst role focuses on managing consultant contracts, payments, and expenditure reporting for the Value Engineering and Asset Management taskforce.

You will liaise between project managers, external firms, and OMB staff, maintaining compliance and overseeing fund balances. Three days per week, with related qualifications required.

Qualifications

• Extensive experience in contract administration and accounting are required.
• Strong financial acumen with budget management and expenditure control experience.
• Excellent interpersonal skills for coordinating between internal and external stakeholders.
• Proven ability to manage recruitment and personnel selection.

Responsibilities

• Consultant contract & payment management and reporting for Director approval.
• Review expenditure control and asset management work orders; maintain balances and files.
• Provide operational support and substitute for other contract admin staff as needed.

Skills

Contract administration

Budget management

Financial analysis

Interpersonal skills

Education

Bachelor's degree in Accounting or related field

Master's degree (preferred) in Finance/Accounting

Tools

Excel

Financial reporting software

Job description

TASK FORCE: Value Engineering and Asset Management

UNIT: Contract Administration

JOB TITLE: Part-Time Senior Analyst

CONTROL CODE: TVA-27-02

SUMMARY

The Mayor’s Office of Management and Budget (OMB) is New York City’s chief financial agency. OMB’s staff of analysts and technical experts assemble and oversee the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities. OMB is also responsible for the City’s Asset Management Program. The Value Engineering and Asset Management taskforce is seeking a highly organized and proactive Contract Administrator to manage contract administration through consultant contract payments and fiscal reporting. This role acts as a critical liaison between value engineering project managers, outside consulting firms, and OMB staff. You will oversee expenditure control systems and ensure contract compliance. This is a part-time position, three days per week.

JOB DESCRIPTION

The duties of this position include the following:

Consultant Contract & Payment Management

Serve as the Value Engineering and Asset Management liaison for consultant contract compliance and review invoice requests against study completion requirements. Generate payment reports for consultants and prepare payment breakdown memos for Director approval.

Expenditure Control & Asset Management

Review Asset Management work orders for accuracy and manage the signature process. Maintain fiscal year balances and expenditure reports for each work order and maintain comprehensive Asset Management files. Verify annual funding availability with the Miscellaneous Revenue Budget Unit and coordinate with OMB staff to register funds with the Comptroller.

Operational Support

Provide cross-functional support by substituting for other Contract Admin staff as needed. Ensure all assigned duties are completed in a timely and effective manner.

QUALIFICATIONS

Extensive experience in contract administration and accounting, with City of New York experience preferred but not required. Strong financial acumen with experience in budget management and expenditure control. Excellent interpersonal skills for coordinating between multiple internal and external stakeholders. Proven ability to manage recruitment and personnel selection.

REQUIREMENTS

A cover letter is required to be considered for this position. Applications submitted without a cover letter will not be considered.

Senior Analyst ($47.62/hourly): Bachelor's degree and a minimum of three years of full-time experience with contract administration or accounting or a related field; or a Master's degree in in Accounting, Business Administration, Finance, Economics, or related field, and one year of relevant experience.

BUDGET ANALYST (OMB) - 06088

Minimum Qualifications

1. A baccalaureate degree from an accredited college.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

You must be a City resident within 90 days of the date of appointment and you must be legally eligible to work in the United States.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.