Part-Time Secretary - Rentals & Facilities Liaison

Bensalem Township School District; Bensalem Township (Bucks County); On-site; USD 19,000 - 30,000; Part time

Job summary

The Bensalem Township School District is seeking a part-time secretary for the Vehicle Maintenance Garage in Bensalem, PA. The role supports the Facilities and Transportation Departments to ensure daily operations run smoothly and records stay accurate.

Responsibilities include answering calls, processing rental requests, coordinating schedules, and maintaining calendars with district software. Strong organizational, communication, and customer service skills are essential.

Qualifications

• High school diploma or equivalent required.
• Customer service or administrative support experience preferred.
• Pre-employment screenings may be required.
• Proficiency in district software and willingness to learn new systems.
• Dependable, detail-oriented, and able to manage multiple tasks.

Responsibilities

• Answer direct telephone calls, radio communications, and inquiries from parents, staff, drivers, renters, and the public.
• Administer facility rental requests and maintain records (e.g. current proof of insurance, hold harmless).
• Prepare rental quotes, invoices, collect payments, and maintain accurate financial records in accordance with school board policy.
• Ensure renters comply with district requirements, including applications, insurance, agreements, and applicable fees.
• Coordinate facility rental schedules with administrators, custodians, security personnel, HVAC technicians, and audiovisual staff.
• Maintain facility calendars and records using district software systems.
• Utilize software programs including Athena, RouteFinder, Sapphire, Zonar, FMX, and other district applications.
• Prepare correspondence, reports, spreadsheets, copies, scans, and confidential document disposal as directed by supervisor.
• Maintain organized departmental files and records.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Education

High school diploma or equivalent

Tools

Athena

RouteFinder

Sapphire

Zonar

FMX

Job description

The Bensalem Township School District is seeking a part-time secretary for the Vehicle Maintenance Garage in Bensalem, PA. The role supports the Facilities and Transportation Departments to ensure daily operations run smoothly and records stay accurate.

Responsibilities include answering calls, processing rental requests, coordinating schedules, and maintaining calendars with district software. Strong organizational, communication, and customer service skills are essential.